Administrative Assistant

Position Summary

We are seeking a detail-oriented and organized Administrative Assistant to support daily office operations. The ideal candidate will possess strong communication skills, excellent organizational abilities, and the ability to manage multiple tasks in a fast-paced environment. This role is responsible for providing administrative support, coordinating office activities, and ensuring efficient workflow across departments.

Key Responsibilities

• Answer and direct incoming phone calls and emails.
• Greet visitors and provide professional customer service.
• Schedule appointments, meetings, and maintain calendars.
• Prepare, organize, and maintain files, records, and reports.
• Perform data entry and ensure accuracy of information.
• Assist with preparing correspondence, documents, and presentations.
• Coordinate office supplies inventory and place orders as needed.
• Support various departments with administrative projects and tasks.
• Handle incoming and outgoing mail and shipments.
• Maintain confidential information and company records.
• Assist with travel arrangements, event coordination, and meeting logistics.
• Perform other administrative duties as assigned.

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• 1-3 years of administrative, office support, receptionist, or customer service experience preferred.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication skills.
• Excellent organizational and time management abilities.
• Ability to prioritize tasks and meet deadlines.
• Strong attention to detail and accuracy.
• Professional demeanor and positive attitude.
• Ability to work independently and as part of a team.

Preferred Skills

• Experience coordinating schedules and calendars.
• Familiarity with office equipment and general administrative procedures.
• Strong problem-solving and multitasking abilities.
• Experience in a fast-paced office environment.

Benefits

• Competitive compensation
• Health, dental, and vision insurance
• Paid time off and holidays
• 401(k) retirement plan
• Career growth and professional development opportunities

Pay Range: $20.00 - $28.00 per hour (depending on experience)

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.