Office Manager

Job Description

Job Description

About Company:

Founded in 1999, UGM Surfaces is one of the most successful natural stone and engineered surface suppliers in the United States. UGM currently boasts over 600,000 square feet of stone gallery and showroom space, with locations in Chicago IL, Detroit MI, Cleveland OH, Milwaukee WI, St. Louis MO, Omaha NE, and Minneapolis MN. UGM specializes in providing the highest quality and largest selection of stone products to meet the needs of builders, contractors, fabricators, retailers, architects, interior designers, and tile distributors from around the United States.

About the Role: 

We are seeking a highly motivated and skilled Office Manager to join our team in Omaha, Nebraska. We are seeking a highly organized and dependable professional to support the day-to-day operations of a busy office environment. This role is ideal for someone who enjoys creating structure, improving processes, and helping teams work efficiently. The successful candidate will be proactive, detail-oriented, and comfortable balancing administrative duties with coordination across departments.

Minimum Qualifications:

• Previous experience in office administration, office coordination, or a similar role
• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• Ability to manage multiple priorities with attention to detail
• Proficiency with common office software and productivity tools
• Professional, dependable, and service-oriented approach
• Ability to work independently and collaboratively
• Problem-solving mindset with a focus on follow-through

Preferred Qualifications:

• 3 Years of experience in a Office Manager role.
• Experience in the Stone & Granite industry
• Bilingual in English and Spanish

Responsibilities:

• Answer incoming phone calls and greet showroom visitors.
• Customer Service and Communication.
• Respond to client and contractor emails about stone availability.
• Resolve customer questions or complaints.
• Help clients track stone slab selections and orders. 

Logistics and Scheduling

• Schedule stone slab deliveries or pickups.
• Coordinate delivery times with warehouse.
• Confirm appointment dates with builders, fabricators, and designers. 

Financial and Sales Administration

• Process customer payments and manage sales orders.
• Handle basic accounts receivable and accounts payable tasks.
• Issue invoices and track outstanding balances.

General Office Management

• Maintain physical and digital project files.
• Kept track on office and showroom supplies.
• Support management and sales teams with general paperwork.  

What We Offer

• A collaborative and professional workplace
• Opportunities to take ownership of meaningful administrative processes
• The chance to make a visible impact on team productivity and office culture
• Competitive compensation and benefits, based on experience and location

If you are organized, resourceful, and committed to keeping operations running smoothly, we encourage you to apply.

Pay: $20.00 - $23.00 per hour

FLSA Status: Non-exempt

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance
• Paid Holidays