FINANCIAL SERVICES ANALYST

Financial Services Analyst - Disbursement Operations Office

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system. To ensure honesty and transparency, all applicants must provide their own work. Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration. Candidates must be United States (U.S.) citizens or lawfully authorized alien workers. Visa sponsorship is not available.

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state's economic competitiveness, prioritizes Florida's environment and natural resources, and preserves the quality of life and connectedness of the state's communities. The vision of OneFDOT team is to serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The work you will do:

Financial Services Analyst – Disbursement Operations Office/Contract Payments This position will audit complex contractual payments and enter the payments using statewide and agency unique accounting systems.

The difference you will make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication.

How you will grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency's learning management system, you have access to hundreds of computer-based training and instructor-led courses.

Where you will work:

FDOT - Disbursement Operations Office 605 Suwanee Street Tallahassee, FL 32399

Annual Salary: $61,033.18

Your specific responsibilities:

• Audit and process complex contract payments.
• Review contract payment requests for accuracy, completeness, and compliance with contract terms and Florida Statutes, Florida Administrative Code, directives, policies, procedures and generally accepted accounting principles.
• Audit electronic contract invoices and review new contracts, processed in the Contract Invoice Transmittal System (CITS), for mathematical accuracy, and compliance with Florida Statutes, and Department of Financial Services and Department of Transportation policies and procedures.
• Audit invoices for fuel purchases made with the state fuel card in accordance with contract terms.
• Maintain records of contract/supporting documents and updates payment ledgers for transactions processed on contracts.
• Reconcile payment ledgers against Florida Accounting Information Resource (FLAIR) encumbrance balance.
• Prepare and record adjusting entries as necessary.
• Analyze and monitor vouchers throughout payment process; follow up with correction and timely re-submittal of rejected vouchers from Department of Financial Services (DFS).
• Analyze management reports on invoice compliance rates, late or rejected invoices, and interest payments.
• Prepare detail analysis of errors by reviewing the transaction and/or follow up discussions with the audit staff and the Comptroller's Office.
• Reconcile discrepancies between payments recorded in the Department's records and the Department of Financial Service's records and process required adjustments.
• Analyze carry forward encumbrances quarterly.
• Assist with the planning and processing of fiscal year end transactions, and other year end activities, including the analysis of errors noted and correctives actions.
• Process canceled checks, budget restorations, and requests for duplicate payments.
• Resolve contract/invoice issues and/or discrepancies with project managers.
• Provide assistance/training to project managers and consultants concerning the agency's invoicing procedures and invoice formats.
• Provide information to project managers with detailed contract payment information as requested using Department financial reporting resources.
• Research and resolve payment inquiries from vendors and employees; effectively communicate results to requestors by email as well as by telephone; identify recurring issues and report statistical results to management.
• Review reports on contract payment processes.
• Perform periodic review and analysis of operations to ascertain adequacy of internal controls and timely and accurate operational efficiency, compliance with statutes, administrative codes, procedures and policies.
• Coordinate all Contract Funds Management (CFM) activities in a timely manner by updating the status of contracts in CFM verifying that an approved funds encumbrance was received before the execution and/or begin work dates of the contract and that all relative information is correct.
• Research any problems and take corrective action as necessary.
• Reconcile contracts for close-out and at completion of reconciliation, provide a write-up detailing discrepancies and contractual findings to the Contract Office.

The successful candidate will have the following required knowledge, skills, and abilities:

• Knowledge of contract terminology and statutory regulations.
• Accounting principles, practices and procedures.
• Microsoft Word and Excel.
• Skills in auditing.
• Performing work that requires a high level of attention to detail.
• Customer service.
• Follow oral and written instructions.
• Establish and maintain working relationships with customers.
• Work in a team environment with shared tasks.
• Provide on-the-job training on accounts payable auditing, processing and systems.
• Analyze, evaluate and test accounts payable system including making process and system improvement recommendations.
• Create and maintain spreadsheets that track and graph data and produce professional quality reports.
• Record, create and document accounts payable practices into written electronic and professional quality reports and procedures.
• Analyze transactions and reconcile accounting records.
• Utilize problem solving techniques.
• Work independently and prioritize work assignments to meet deadlines.

Minimum qualifications:

• Four years of professional business work experience plus one year of accounting experience.
• A bachelor's degree from an accredited college or university may substitute the required professional work experience in addition to the one year of accounting experience.

Benefits:

• Health insurance (over 90% employer paid)
• $25,000 life insurance policy (100% employer paid)
• Dental, vision and supplemental insurances
• State of Florida retirement package
• 10 paid holidays a year
• Generous vacation and sick leave
• Career advancement opportunities
• Tuition waiver for public college courses
• A variety of training opportunities
• Employee Assistance Program (EAP)

Special requirements:

• You will be required to provide your Social Security Number to conduct required verifications.
• Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.
• The Florida Department of Transportation values the service veterans and their family members have given to our country and supports the hiring of returning service members and military spouses.
• Qualified individuals with disabilities are encouraged to apply. In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation's Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided.
• The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
• Veterans' Preference. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here.