Property Room Manager

Salary: $36.34 Hourly
Location : 527 COURT PL., LOUISVILLE, KY
Job Type: Full_Time
Job Number: 088490-26-1
Department: Louisville Metro Police Dept.
Opening Date: 05/28/2026
Closing Date: 6/11/2026 11:59 PM Eastern


Description


Summary Objective

The Evidence and Property Manager is a vital guardian of the criminal justice system's integrity. Their primary role is to ensure the secure, efficient, and legally compliant handling of all property and evidence, supporting both investigations and successful prosecutions.

This role demands a blend of leadership, meticulous attention to detail, legal knowledge, technical proficiency, and a strong ethical compass.

Examples of Duties
The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.

• Conducts accurate intake, storage, retrieval, and disposition of all property and evidence.
• Administers and oversees electronic tracking systems (e.g., BEAST, EvidenceOnQ, FileOnQ).
• Maintains comprehensive and accurate records for each item.
• Ensures prompt retrieval and delivery of evidence for court proceedings.
• Ensures proper handling and secure storage of high-profile or sensitive evidence.
• Manages and coordinates mobile intake for special events.
• Ensures rigorous adherence to chain-of-custody documentation and procedures.
• Communicates with legal advisors, prosecutors, detectives, and defense attorneys.
• Testifies in court regarding evidence handling and custody procedures.
• Coordinates lawful and documented disposal of property and evidence including destruction, conversion to department use, auction, or return to rightful owner.
• Maintains compliance with accreditation standards (e.g., CALEA).
• Manages supervisors in directing, training, and evaluating technicians.
• Conducts or coordinates training on policies, legal changes, and technology.
• Stays current with best practices, legislation, and emerging technologies.
• Oversees physical and digital security systems (alarms, surveillance, access logs).
• Ensures evidence rooms, freezers, lockers, and off-site storage are secure and organized.
• Oversees maintenance of barcode scanners, label printers, and storage containers.
• Oversees operations, maintenance, and safety protocols of the incinerator.
• Develops contingency plans for evidence protection during disasters or system failures.
• Conducts regular audits (scheduled and random) to ensure compliance.
• Reconciles physical inventory with system records.
• Prepares statistical and operational reports for command staff and audit bodies.
• Manages the unit's budget including purchases for equipment, software, supplies, and evidence destruction services.
• Oversees purchases for equipment, software, supplies, and destruction services.
• Performs related work as assigned.

Minimum Requirements
MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS:

• Bachelor's Degree in Business or Public Administration, Criminal Justice, or related discipline.
• Five (5) years of police property inventory control or police records management system experience or an equivalent combination of education, training, and experience.

OTHER MINIMUM REQUIREMENTS:

• Must be of good moral character, with no criminal or felony record inconsistent with the provisions of this paragraph. Unacceptable will be persons who have been convicted of a felony, or who have any criminal action pending against them.
• Misdemeanor convictions will be considered on an individual basis. An applicant may be disqualified for multiple misdemeanors, an unacceptable criminal record, or multiple traffic violations.
• Must submit to a pre-employment drug screening.
• Must submit to a pre-employment polygraph test.
• Must submit to fingerprinting for criminal history check.
• Applicants who have illegally bought or used marijuana, including medicinal cannabis, within six months of application will be disqualified.
• Applicants who have illegally sold marijuana, including medicinal cannabis, within one year of application will be disqualified.
• Applicants who have illegally bought, sold, or used any controlled substance or narcotic drug, other than marijuana, without a prescription within six years of application will be disqualified.

PHYSICAL DEMANDS:

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

• Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

UNAVOIDABLE HAZARDS (WORK ENVIRONMENT):

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

• Involves routine and frequent exposure to:
  
  • Bright/dim light; Dusts and pollen.

AMERICANS WITH DISABILITIES ACT COMPLIANCE

Louisville Metro Government is an Equal Opportunity Employer. ADA requires the Louisville Metro Government to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.
STANDARD CLAUSES

May be required to work nights, weekends, holidays and emergencies (man-made or natural) to meet the business needs of Louisville Metro Government.

This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.
ESSENTIAL SAFETY FUNCTIONS

It is the responsibility of each employee to comply with established policies, procedures and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses.

Every manager/supervisor is responsible for enforcing all safety rules and regulations. In addition, they are responsible for ensuring that a safe work environment is maintained, safe work practices are followed and employees are properly trained.
Louisville Metro Government is committed to providing our employees with the tools they need to lead a fit and healthy life. Aside from community-wide initiatives like the Mayor's Hike, Bike and Paddle event every Memorial Day and Labor Day, and the Healthy Hometown Movement, Metro Government provides employees with programs designed to enhance their life and well-being, like a Wellness Center that allows employees and their dependents with Metro health insurance to take care of their basic medical and health needs for a $5 co-pay. Louisville Metro Government understands that a team of healthy, vibrant employees is the greatest asset we have.

Full Time Regular
• Medical
• Dental
• Vision
• Group Term Life
• Supplemental Life
• Accidental Death & Dismemberment
• Sick Leave
• Vacation
• Holiday Pay
• Bereavement Leave
• Kentucky Public Pensions Authority
• 457 Deferred Comp
• Voluntary Lifestyle Benefits
• Tuition Assistance
• Qualified Adult Benefits
• Childcare Assistance
• Free TARC Use
• Paid Parental Leave
Part Time - 17.5 to 25 Hours Per Week
• Vacation (pro rata)
• Sick Leave (pro rata)
• Holiday Pay (pro rata)
Part Time - Less Than 17.5 Hours Per Week
• Ineligible For Benefits
Temporary Positions
• Ineligible For Benefits
Interns
• Ineligible For Benefits
01


Do you have a Bachelor's Degree in Business or Public Administration or related discipline?

• Yes
• No

02


Do you have at least five years of police property inventory control or police records management system experience?

• Yes
• No

03


Have you been convicted of a felony?

• Yes
• No

04


Have you been convicted of a misdemeanor?

• Yes
• No

05


Do you have any criminal action pending against you? This would include probation, ongoing restitution payments, or anything else that would require you to appear in court.

• Yes
• No

06


Are you willing to take a drug test?

• Yes
• No

07


Are you willing to take a polygraph?

• Yes
• No

08


Are you willing to be fingerprinted for a criminal history check?

• Yes
• No

09


Have you illegally bought or used marijuana, including medicinal cannabis, within the past six months?

• Yes
• No

10


Have you illegally sold marijuana, including medicinal cannabis, within the past one year?

• Yes
• No

11


During the past 6 years, have you bought or sold any controlled substance or narcotic drug without a prescription, other than marijuana? WE ARE NOT ASKING YOU TO SELF-DISCLOSE ADDICTION OR SELF-DISCLOSE LEGAL PRESCRIPTION DRUG USE.
Please note this question is NOT asking you about marijuana use.

• Yes
• No

Required Question