Contracts Assistant

Contracts Assistant

At Proliance Surgeons our patients come from all walks of life — and so do we. We hire and support people from diverse backgrounds, fostering growth and development to make Proliance a great place to work. Our unique experiences and perspectives help us deliver Exceptional Outcomes, Personally Delivered.

We are proud to offer a comprehensive and competitive benefit and pay package including health coverage, 401k with match and profit share, PTO and more! For further details regarding Benefits and Washington State Minimum Wage details please visit our careers page at Compensation during the offer process will be determined based on factors such as compensation structure, experience, qualifications, and internal equity. Be Part of Who We Are!

Position Summary

As part of Proliance's Vendor Contracting team, the Contracts Assistant will support the contract lifecycle management process by reviewing relevant sections of executed contracts, ensuring accurate and timely uploads to the Proliance's contract management system, and assisting with tracking key contract milestones, including renewals, amendments, and terminations. The ideal candidate will have strong administrative skills, keen attention to detail, and the ability to collaborate with stakeholders to ensure compliance with contracting policies and procedures.

Schedule

Flexible part-time, 20hrs/week, Monday - Friday. This is a temporary position ending around 9/11/26.

Key Duties and Responsibilities

The key duties and responsibilities of the Contracts Assistant include, but are not limited to:

• Review relevant sections of executed vendor contracts to extract and document key contract terms and obligations.
• Accurately upload executed contracts and related documents into Proliance's contract management system for tracking and reporting.
• Maintain and update contract records, ensuring all contract lifecycle events (e.g., renewals, amendments, and terminations) are properly tracked.
• Assist in monitoring contract expiration and renewal dates.
• Collaborate with internal (internal departments) and external (vendors) stakeholders to ensure proper contract documentation.
• Assist with contract audits or requests by retrieving and organizing contract documents as requested.
• Maintain confidentiality and handle sensitive contract information with discretion.
• Perform other administrative tasks as needed to support the Vendor Contracting team.

Education/Experience

• Associate or Bachelor's degree
• Healthcare experience preferred
• Contract management or legal experience - heavily preferred

Knowledge, Skills and Abilities

• Excellent communication and interpersonal skills.
• Strong attention to detail and ability to review and interpret contract language.
• Strong organizational and analytical skills.
• Ability to handle multiple tasks and prioritize work.
• Proficient in Microsoft Office Suite.
• Ability to work independently and as part of a team in a fast-paced environment.
• Demonstrates compassion for colleagues and sustains collegiality in a high-performance culture.
• Uses excellent judgment to make well-informed decisions and minimize risk.
• Maintains focus on the mission and core values of the organization.
• Listens with sensitivity and openness to feedback.
• Actively seeks and remains open to constructive feedback.
• Anticipates communication needs and provides proactive updates.
• Strong communication skills, clearly articulates ideas, thoughts, and questions.
• Takes responsibility for customer and peer satisfaction, anticipating needs and providing exceptional service.
• Consistently demonstrates empathy and support for others' needs.
• Completes tasks efficiently, meeting or exceeding expectations.
• Proactively anticipates potential problems and takes corrective action.
• Sets high standards for personal performance and continually seeks improvement.
• Demonstrates strong planning and project management skills.
• Organizes multiple tasks, prioritizing effectively in a dynamic environment.
• Proactively solves challenges and adds value to the workflow.
• Builds positive relationships with internal and external teams.
• Adapts to changing circumstances and manages ambiguity well.

Work Environment/Physical Demands

The work environment/physical demands described here are representative of those that must be met by a teammate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable differently abled persons to perform the essential functions.