House Manager & Personal Assistant

House Manager & Personal AssistantLocation: Safety Harbor, FL 34695Employment Type: Part-time | Approximately 12-15 hours per weekSchedule: Monday, Wednesday, and Friday | 9:00 AM - 1:00 PM or 10:00 AM - 2:00 PM. Schedule may expand to include Tuesdays as the role evolves.Compensation: $30-$35 per hour | W-2Start Date: ASAPRequirements:Must be authorized to work in the United States.Maintain a smoke-free environment.Reliable personal transportation.Must be comfortable around dogs.About Our FamilyWe are a busy, active couple based in Safety Harbor, FL, balancing two demanding careers, frequent work travel, and a very full day-to-day schedule. With both of us working full-time, we are ready for a trusted extra set of hands who can help keep life at home organized, maintained, and moving forward.We are looking for more than just organization or light upkeep support—there are plenty of moving pieces that need hands-on, proactive attention in between our bi-weekly cleaners. After frequent travel, we come home to suitcases that need unpacking, several loads of laundry, groceries that need to be ordered and put away, food that needs prepping, and other household tasks that have accumulated while we've been gone. We are looking for someone who enjoys stepping into that environment, taking stock of what needs to happen, and getting things back on track.We also have a one-year-old pup who is very much part of the family, so someone who genuinely enjoys dogs will feel right at home here. We're fortunate to have family nearby, and occasionally their dog joins our household as well. From time to time, there may also be a small extra ask to help them out—such as adding a few items to a grocery order and setting them aside for pickup.More than anything, we are looking for someone who can become a trusted right hand in our lives. We are naturally hands-off and don't want to create a long to-do list every time you arrive. We would love someone who learns our routines, anticipates what is coming, and confidently takes ownership. In fact, we need someone who is comfortable managing us a little too—keeping an eye on the calendar, offering reminders, following up, and making sure important household and personal tasks don't fall through the cracks.Who You Are / What We're Looking ForYou are proactive, capable, and naturally hands-on. You are the kind of person who can walk into a home, quickly assess what needs attention, and get moving without waiting for detailed instructions. You bring the organization and follow-through of a great Personal Assistant while also being completely comfortable rolling up your sleeves and tackling the practical, everyday needs of a home.Calendar management will be an important part of this role. You are comfortable keeping track of appointments, household maintenance, upcoming travel, vendors, deadlines, and other moving pieces—and you're not afraid to send a friendly reminder or gentle nudge when something needs our attention. With a very busy lifestyle, you understand that following up isn't overstepping; it's part of being an excellent right hand.You are independent and solutions-oriented. If something comes up, your instinct is to think, 'How can I handle this?' rather than waiting for directions on how to solve it. You are resilient, resourceful, and comfortable making reasonable decisions on our behalf.You can prioritize, pivot, and keep things moving without getting stuck in the small details. Whether you're resetting the house, coordinating a repair, prepping food, running errands, or noticing something that could make our lives easier, you take initiative and follow through.You are someone who brings ideas to the table. If you see a better system, a helpful solution, or a way to make our week run more smoothly, we want to hear it. We are looking for a dependable partner who takes pride in getting things done and genuinely enjoys making a busy household feel easier, lighter, and more organized.Key ResponsibilitiesAdministrative & Personal Assistant SupportManage shared household calendars, including appointments, travel, and scheduling (this is a primary need)Assist with packing and trip preparation ahead of frequent travelCoordinate events, vendor appointments, and occasional travel logisticsAssist with occasional event coordinationTrack household expenses and receiptsHousehold Organization & MaintenanceCreate and maintain household organization systemsPerform daily resets: dishes, wiping surfaces, light tidying, and vacuuming high-traffic areasPrep the home before biweekly cleaner visitsHandle light home upkeep tasks: replacing batteries, light bulbs, smoke detector checks, etc.Coordinate occasional donation drop-offsLaundry & LinensWash, fold, organize, and put away laundry (especially following travel weeks)Change bed sheets and towels weeklyOccasional steaming and special garment care as neededMaintain a tidy and well-stocked laundry areaInventory & ErrandsManage running household supply listsMaintain and restock household supplies, pantry, and refrigeratorManage household orders and subscriptions (Amazon, Costco, Target, Shipt, etc.)Handle returns, dry cleaning, and gift shoppingManage mail and packages, including box breakdown and shredding as neededMeal SupportLight meal prep a few times per week: wash, chop, and prep grab-and-go options such as salads, cut fruit and vegetables, roasted vegetables, and riceGoal is healthy, ready-to-eat choices accessible in under 10 minutesManage grocery delivery ordering and put away deliveries when they arriveMaintain a clean and organized kitchenVendor & Property OversightServe as the primary point of contact for cleaners, landscapers, pest control, and any contractorsResearch and coordinate repair quotes and vendor scheduling as neededDeep Cleaning & Special ProjectsPeriodic organizational projects (closets, pantry, kitchen)Occasional deep cleaning tasks such as fridge and oven cleaning, baseboards, etc.Pet CareOccasional dog walking and/or feedingSchedule and handle grooming drop-off and pickupManage pet suppliesPotential for occasional dog-sitting during longer periods of travel (discussed and compensated separately)How to ApplyTo be considered for this role, please submit a short intro letter telling us a little about yourself and why this role is a great fit, an updated resume, and three professional references with contact information. Please send all materials to Sage Haus. Please note that this role requires a background check.When you apply with Sage Haus, you'll also be added to our candidate community email list so we can share hiring updates, resources, and opportunities. Don't worry — you can unsubscribe at any time if it's not for you.