Senior Billing Coordinator

Position Overview

Our client, a multi-billion dollar AmLaw firm, is seeking a Senior Billing Coordinator to join their team in New York, NY. In this role, you will prepare bills that follow client guidelines and partner instructions, review time and disbursement records, and resolve compliance issues before invoices go out. You will work directly with attorneys, clients, and colleagues while handling requests and special projects. The position offers a flexible hybrid schedule, with 2 days per week onsite during the first 3 weeks of each month and the last week of every month fully remote.

Key Responsibilities

• Review client guidelines and rate arrangements so that every invoice is compliant
• Monitor unbilled inventory for assigned clients and make sure invoices are prepared and finalized promptly
• Produce billing reports and analysis, and give management accurate, timely, and complete updates on the status of assigned objectives and responsibilities
• Manage the billing cycle for monthly and transactional bills: prepare bills and reports for billing attorney review, incorporate edits and revisions, finalize invoices, obtain approving signatures, post bills, and maintain billing files
• Work closely with partners, legal staff, and support staff to resolve issues quickly and confirm that bills are accurate and complete
• Coordinate with E-Billing Specialists so that invoices are transmitted successfully
• Process transfers, write-offs, and adjustments, and support special projects as needed

Qualifications

• Minimum of 5 years of legal billing experience
• Bachelor’s Degree, or 7+ years of relevant billing experience at a large law firm
• Aderant, Elite Enterprise or 3E experience required
• Proficiency in Excel