Assistant Budget & Personnel Manager

Assistant Budget & Personnel Manager


Please see Special Instructions for more details.

• This position is for UNC Charlotte employees only
• The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
• The Search Committee will not contact references without first verifying permission with the finalist .
• Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
• Do not write 'see resume' on your application when completing the job duties section.
• UNC Charlotte Benefits Information:

Position Information

General Information
Vacancy Open to
UNC Charlotte Employees Only

Employment Type
Permanent - Full-time

If time-limited, note appointment end date

Hours per week
40

Months per year
12

Position Number
002098

NC Salary Grade Equivalency
NC14

Classification Title
Business Officer

Working Title
Assistant Budget & Personnel Manager

Salary Range
$51,143 - $70,322

Anticipate Hiring Range
$51,143 - $63,929

FLSA Status
Non Exempt

Division
Academic Affairs

Department
College of Health & Human Svc (Col)

Work Unit
College of Health & Human Svc

Work Schedule
8:00 am - 5:00 pm; Monday - Friday with occasional evening and weekend hours required, as necessary

A hybrid schedule of 1 day of teleworking is available after an onboarding period and successful job performance.

Primary Purpose of Position
The Business Officer Contributing (Assistant Budget & Personnel Manager) role is part of the Business Office Team in the College of Health and Human Services. The Business Office Team consists of the Assistant Dean for Budget & Personnel and four other team members. Each Assistant Budget & Personnel Manager on the team provides direct financial, budgetary, and temporary personnel support to multiple units within the College. CHHS implements a centralized budgeting and personnel model, which means all personnel actions and financial transactions flow through the Business Office for tracking, reconciling, and fund management and oversight for following policy, procedure, and compliance. This role includes providing budget oversight, personnel action guidance/approval, and reporting analysis as requested by the Assistant Dean for Budget and Personnel, Chairs/Directors, and other campus partners. This team member serves as the main contact for their units for policies and procedures. The role includes record keeping, data input, reconciling, approving purchases, reviewing and approving travel submitted by the units, onboarding and offboarding procedure management, and approving and providing support for the unit's temporary personnel appointments. The Budget & Personnel Manager is the resource for their units for any budget, finance, and temporary personnel-related topics.

Minimum Education/Experience
Required Minimum Qualifications:

Bachelor's degree in business administration, public administration, or related business area; or equivalent combination of education and experience. All degrees must be received from appropriately accredited institutions.

Note: Some state job postings state you can qualify by an 'equivalent combination of education and experience.' If that language appears above, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.

Essential Job Duties
The Business Officer (Asst. Budget & Personnel Manager) is part of the centralized Business Office team for the College of Health and Human Services, which oversees transactions, manages budgets, and initiates or approves personnel actions for the College. The Business Officer's essential duties are as follows:

• Provides direct financial and budget management and oversight for their assigned units
• Initiates and provides temporary personnel support to their assigned units
• Works with Department Chairs/Directors, staff, and faculty to inform, instruct, and ensure college and university processes and policies are upheld while also using resourcefulness to meet the needs of the College
• Processes special payments for stipends
• Approves temporary staff and graduate assistantships and oversees processes for their units
• Records and tracks all transactions for their units in Malibu
• Manages funds and reconciles transactions in Malibu with Banner
• Reviews and approves travel requests and expense reports that are submitted by unit administrative staff
• Checks daily deposits in eCommerce and submits deposits when needed
• Approves purchases and, in some cases, submits purchases
• Acts as a P-Card approver for their units
• Approves and tracks personnel actions (GA's, Temps)
• Analyzes and presents budget reports to Chairs/Directors, the Assistant Dean for Budget & Personnel, and Academic Affairs as needed
• Provides support to units for accreditation requests
• Maintains onboarding and off-boarding guidance

Applicant must also:

• Have a general knowledge of accounting principles and human resource processes
• Have an intermediate level of Excel skills
• Have the ability to multitask
• Have a high level of organizational skills
• Be detail-oriented
• Be resourceful and able to research and work independently while also being a team player
• Be able to communicate effectively both verbally and via written communication with all University personnel

Other Work Responsibilities

• Take on team-lead roles as determined by the Assistant Dean for Budget & Personnel
• Identify procedural process improvements and be able to communicate them effectively
• Support the Assistant Dean for Budget & Personnel in additional tasks as assigned

Departmental Preferred Experience, Skills, Training/Education

• Experience in a higher education setting, including the following duties: purchasing, reconciling funds, budgeting, and personnel actions
• Experience with Banner Finance, 49er Mart, Google Suite, Excel, NinerWorks, Concur, and other campus systems
• General knowledge of accounting principles and human resource processes
• Intermediate level of Excel skills
• Be able to communicate effectively both verbally and via written communication with a variety of stakeholders

Necessary Licenses or Certifications

Work Location
478 CHHS Bldg

Posting date
05/21/2026

Closing date
06/04/2026

Proposed Hire Date
07/01/2026

Contact Information

Special Notes to Applicants

• This position is for UNC Charlotte employees only
• The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
• The Search Committee will not contact references without first verifying permission with the finalist .
  
• Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
• Do not write 'see resume' on your application when completing the job duties section.
• UNC Charlotte Benefits Information:
  

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. *
   How did you hear about this employment opportunity?
   • UNC Charlotte Website
   • HERC Job Board
   • Inside Higher Education
   • Mitratech Circa (formerly known as Local JobNetwork)
   • Another Website
   • Agency Referral
   • Advertisement/Publication
   • Personal Referral
   • Other
   
   
   
2. Where did you learn about this posting?
   
   

   (Open Ended Question)

3. *
   This posting is for UNC Charlotte employees only. Are you a current UNC Charlotte, permanent part-time, full-time or temporary employee?
   • Yes
   • No
   
   
   
4. *
   Do you have a Bachelor's degree in business administration, public administration or related business administration area; or equivalent combination of education and experience?
   • Yes - Bachelor's degree in business administration, public administration or related business administration area
   • Yes - Associates degree in business administration, public administration or related business administration area and two (2) years of relevant experience
   • Yes - High School / GED in business administration, public administration or related business administration area and four (4) years of relevant experience.
   • None of the above
   
   
   
   
   
5. *
   Do you have experience in a higher education setting, including the following duties: purchasing, reconciling funds, budgeting, and personnel actions? Please explain:
   
   

   (Open Ended Question)

6. *
   Do you have experience with Banner Finance, 49er Mart, Google Suite, Excel, NinerWorks, Concur and other campus systems? Please explain:
   
   

   (Open Ended Question)

7. *
   Do you have general knowledge of accounting principles and human resource processes? Please explain:
   
   

   (Open Ended Question)

8. *
   How would you rate your Excel skill set? Novice, Intermediate, Advanced
   
   

   (Open Ended Question)

Applicant Documents



Required Documents

1. Resume / Curriculum Vitae
2. Cover Letter / Letter of Interest
3. Contact Information for References

Optional Documents