Project Administrator

Project Administrator

D&B Construction is looking for a Project Administrator to join our Reading/Central PA Division team! The Project Administrator is a multi-faceted position that will provide administrative support to the Project Managers in multi-family or commercial sectors across multiple projects at a time. The person in this role oversees a wide array of administrative tasks that help ensure a project moves forward in a timely, organized, and efficient manner. This role will be based out of our Reading, PA office.

Responsibilities:

• Maintain project directory and distribution lists, communicate with trade partners
• Prepare subcontracts and work orders; request lien waivers
• Assist with project budget maintenance
• Enter and review trade partner invoices with Project Manager guidance and sync with ERP when required
• Assist in maintaining accurate documentation for billing and lien waivers
• Assist Project Manager with processing RFI submittals and COs as directed by Project Manager through Procore
• Assist with submittal process and workflows
• Schedule and prepare for meetings; record and distribute meeting minutes
• Maintain drawing log and distribute drawings
• Assist in maintaining weekly schedule distribution for the projects as directed by the Project Manager
• Perform other duties as assigned and required

Competencies:

• Possess great organizational skills
• Takes initiative to help the team complete tasks
• Excellent time management skills
• Ability to multi-task, prioritize and work under pressure in a team-oriented, fast-paced environment
• Exceptional verbal and written communication skills

Requirements:

• High School Diploma or GED
• Basic computer skills (Microsoft 365, DocuSign, Adobe)
• Preferred: Previous experience in an administrative or project based role in is helpful
• Basic knowledge of construction industry and terminology
• Familiarity with construction management software packages

Benefits:

• Medical/Dental/Vision Insurance
• Voluntary Benefits (Life Insurance, Short-term & Long-term Disability)
• Health Savings Account (HSA)
• 401k
• Holiday Pay
• Paid Time Off
• Annual Bonus Program
• Employee Referral Program