Project Accountant

Description

The Project Accountant I is responsible for supporting the financial administration of construction projects through accurate billing, accounts payable processing, accounts receivable follow-up, and project accounting support. This role partners closely with Project Managers, Operations teams, subcontractors, and clients to ensure financial transactions are processed accurately, deadlines are met, and project documentation is maintained in accordance with company standards.

The successful candidate demonstrates strong attention to detail, excellent organizational skills, accountability, adaptability, and a commitment to supporting both project and company objectives. Success in this role requires a willingness to learn, embrace new responsibilities, and adapt as business needs evolve. Employees are expected to contribute where needed and support the broader success of the project team and organization.

Position Responsibilities

Project Billing & Accounts Receivable

• Ability to administer projects with different billing requirements
• Ensures billings comply with contractual terms approved by Project Accounting Management
• Prepare and process monthly progress billings, including G702/G703 and supporting documentation
• Submit project billings accurately and within required deadlines
• Monitor outstanding receivables and communicate with clients regarding payment status to support timely collections
• Maintain organized and accurate electronic billing records for assigned projects

Accounts Payable & Vendor Management

• Accounts Payable coding, distribution, and data entry of all project-related invoices
• Review vendor statements and investigate discrepancies to ensure complete and accurate accounts payable records
• Demonstrates basic understanding of the Accounting System
• Request, review, and maintain lien waivers and related subcontractor documentation
• Assist with weekly check processing and payment distribution
• Ensure subcontractor payments are released only after required documentation has been received and verified

Project & Financial Support

• Support year-end audit requests, which may include research and reconcilement
• Collaborate effectively with project teams and internal departments to resolve accounting-related issues
• Provide additional accounting and administrative support as assigned
• Develop and maintain a working knowledge of the company's accounting and project management systems

Teamwork & Adaptability

• Demonstrate flexibility in responding to changing priorities, project demands, and business needs
• Maintain a positive, solution-oriented approach while supporting assignments that may extend beyond routine responsibilities
• Contribute to a collaborative team environment and willingly assist colleagues to support project success and departmental goals
• Take ownership of responsibilities and proactively identify opportunities to improve processes and efficiencies
• Perform other duties as assigned

Requirements

• Associate degree, coursework, or equivalent experience in Accounting, Finance, Business Administration, or a related field preferred
• Intermediate computer literacy, including experience in Microsoft Word and Excel. Knowledge of Vista Software is a plus but not required. Experience with Adobe creative suite.
• Strong attention to detail and commitment to accuracy
• Excellent organizational, time management, and prioritization skills
• Ability to manage multiple assignments and meet established deadlines.
• Strong verbal and written communication skills
• Ability to work independently while collaborating effectively within a team environment
• Ability to adapt to changing priorities and business needs while maintaining a high level of professionalism
• Demonstrated initiative, accountability, and problem-solving skills
• Strong customer service mindset when working with internal and external clients

Physical Requirements

The ideal candidate must be able to complete all physical requirements of the job with or without reasonable accommodation.

• Prolonged periods sitting at desk and working on a computer
• Occasionally move materials weighing up to 15 pounds
• Ability to occasionally stand, walk, reach, bend, and stoop
• Manual dexterity to operate standard office equipment such as computers, printers, copiers, and phones
• Clear vision for reading documents and computer screens
• Ability to communicate effectively in person, over the phone, and via email