Staff Accountant

Job Summary

In this role as a Staff Accountant, you'll take ownership of the full lifecycle of payroll and commission accounting — including journal entries, reconciliations, and reporting — along with daily cash management and cash reconciliation. You'll also provide general support during month-end close. Your commitment to accuracy, timeliness, and compliance will be paramount as you manage a high volume of recurring monthly and quarterly deadlines in close coordination with the Corporate Controller’s team, Payroll, Sales, and Treasury-related functions. Your role is pivotal in supporting our organization's financial well-being and overall success.

Responsibilities

Payroll & Commission Accounting

• Prepare and post payroll-related journal entries, including hourly payroll, wage splits, technician wages, salaries entries, and quarterly bonus entries.
• Record and process monthly commission entries, accruals, and true-ups across sales, rental, and usage commission categories, including related compensation reclasses, service commission reclass and allocation, wage accruals, and 401(k) forfeiture reclasses.
• Prepare and maintain reconciliations for payroll-, compensation-, and commission-related balance sheet accounts.
• Calculate and process the quarterly Sales Leader Bonus, including completion of the calculation and audit of manager submissions.
• Perform data loads and checks within the commission system to ensure accurate commission calculation and reporting.
• Prepare bookings and sales profit summary reporting, and submit payments-to-payroll reporting for commission payouts.
• Support ongoing commission system maintenance and enhancements as the commission structure evolves, including integration of Service, Rentals, and Parts commissions.
• Assist in building and maintaining a recurring commission dashboard/reporting package for Sales Leadership.
• Support periodic and monthly external audit requests related to payroll and compensation.

Cash Management & Reconciliation

• Perform daily cash management, including monitoring bank balances, tracking cash position, and supporting daily funding or transfer decisions.
• Prepare timely and accurate daily and monthly cash reconciliations, identifying and resolving reconciling items.
• Coordinate with Accounts Payable, Accounts Receivable, and banking contacts to resolve discrepancies and ensure accurate cash reporting.
• Maintain supporting documentation for cash transactions in accordance with internal control and audit requirements.

General Month-End Close Support

• Assist with other close-related journal entries, account reconciliations, and supporting schedules as assigned.
• Support ad hoc analysis and reporting requests from the Corporate Controller.
• Participate in continuous improvement of close processes and documentation.
• Perform any other duties as assigned or required to support the company's overall operations and objectives.

Requirements

All potential hires are subject to pre-employment checks which include but are not limited to background checks, drug screenings, and motor vehicle record checks.

• Bachelor's degree in Accounting, Finance, or related field.
• 1-3 years of general accounting experience; experience with payroll, commission, or cash accounting preferred.
• Basic knowledge of Generally Accepted Accounting Principles (GAAP) required; International Financial Reporting Standards (IFRS) preferred.
• Proficiency in Microsoft Excel; experience with ERP systems required.
• Familiarity with commission or compensation systems (e.g., Captivate) a plus.
• Strong attention to detail and demonstrated reconciliation/account analysis skills.
• Ability to manage a high volume of recurring deadlines across daily, monthly, and quarterly cycles.

Our Ideal Candidate Is…

• Highly organized and deadline-driven, able to juggle overlapping daily, monthly, and quarterly cycles without dropping the ball.
• A natural reconciler who digs into discrepancies until they're resolved, not just documented.
• Comfortable working across systems — ERP, commission platforms like Captivate, and banking portals — and quick to pick up new tools.
• Trustworthy with sensitive compensation and cash data, with a strong instinct for internal controls.
• A clear communicator who can explain a payroll, commission, or cash issue to non-finance stakeholders in Sales, Payroll, or Treasury.
• Proactive about process improvement, flagging inefficiencies in recurring close, commission, or reconciliation work rather than just pushing through them.
• Steady under audit or month-end pressure, and dependable as a go-to resource for the Controller's team.