Administrative Assistant-Level 2

Please Note: **No Third-Party or C2C Firms**

*Must be able to work in the United States without sponsorship*

We are searching for an Administrative Assistant-Level 2 on behalf of our client. This is a 6-month contract assignment. (W-2) The position requires attention to detail, strong organizational and customer service skills, and the ability to exercise independent judgment within established guidelines.

This position supports the corporate learning center and is responsible for coordinating and administering the day-to-day logistics associated with instructor-led training and other learning activities. The Administrative Assistant-Level 2 partners with facilitators, employees, internal departments, and vendors to help ensure training programs are scheduled, prepared, delivered, and recorded effectively.

Location: Palm Beach Gardens, FL 33410

6-month contract assignment. (W-2)

Job Responsibilities

• Coordinate end-to-end logistics for instructor-led training classes and learning events.

• Partner with facilitators to establish class schedules and coordinate training requirements.

• Reserve classrooms and manage classroom schedules for their University and Quality training.

• Coordinate classroom setup, including submitting facilities tickets and ensuring rooms are prepared for training.

• Perform Learning Management System (LMS) administration for classroom training, including scheduling classes, managing rosters, recording training completions, processing chargebacks, and resolving employee LMS account issues.

• Monitor and respond to requests received through their University and Quality shared mailboxes.

• Manage and maintain their University and Quality training calendars.

• Order and maintain classroom, training, and office supplies.

• Coordinate with other departments and external vendors to resolve scheduling, logistical, facilities, and administrative issues.

• Audit and process invoices in accordance with established accounts payable procedures.

• Interact professionally with employees and leaders at all levels of the organization.

• Maintain accurate training, scheduling, and administrative records.

• Support special projects and learning initiatives as requested.

• Perform other job-related duties as assigned.

Required Qualifications

• High school diploma or GED

• Five or more years of relevant administrative, operations, training coordination, or related experience

Preferred Qualifications

• Experience coordinating instructor-led training, meetings, events, or similar activities

• Experience administering a Learning Management System (LMS), preferably SAP SuccessFactors

• Experience managing shared mailboxes, calendars, room reservations, and scheduling

• Proficiency with Microsoft Office applications, including Outlook, Teams, Excel, and PowerPoint

• Experience processing invoices, purchase orders, or chargebacks

• Strong organizational and time-management skills with the ability to manage multiple priorities

• Strong attention to detail and commitment to accurate recordkeeping

• Strong written and verbal communication skills

• Demonstrated customer service and problem-solving skills

• Ability to work independently while collaborating effectively with facilitators, employees, vendors, and internal business partners

We are committed to transparency and equity in all of our people practices. The base salary range for this position, which is dependent upon experience, qualifications and skills, is estimated to be $21.00/hr. to $26.00/hr.

Equal Opportunity Employer including Veterans and Individuals with Disabilities

FL: Job# 21294