Administrative Support

This is a HYBRID position: Candidates must live within a commutable distance to one of the following Cox Automotive locations: 20401 Cox Ave Matteson, IL 60443 11801 W. Colonial Dr. Ocoee FL 34761 5333 W. Kiest Blvd Dallas, TX 75236 1190 Lancaster Rd. Manheim, PA 17545 8400 Eastgate Blvd, Mt. Juliet, TN 37122 730 NJ-68, Bordentown, NJ 08505 Onsite presence (as needed): While this is a hybrid role, team members are expected to be able to work from a Cox/Manheim location when requested due to business needs, including operational events, auction support, and "Moments That Matter" engagement activities. This expectation is not based on a fixed cadence; it will be communicated as needed. Job Summary: The Finance Support Specialist I, Posting & Procurement (P&A), is an entry-level to early-career role focused primarily on high-volume, routine transactional work within the Posting & Procurement function. The role is responsible for accurate and timely posting of charges, ordering of parts and services, and support of standard audit and documentation requirements, all within established service level agreements (SLAs). This role executes clearly defined processes with direct supervision and limited exception handling. The Specialist I plays a critical role in supporting Manheim auction operations and the broader procure-to-pay (P2P) and revenue cycle by ensuring transaction accuracy, minimizing revenue leakage, and maintaining compliance with standard operating procedures. Key stakeholders include Auction teams, Enterprise Finance & Accounting, Business Operations, and external suppliers. Schedule flexibility: P&A provides nationwide support aligned to auction work schedules and business cycles. Team members may be required to adjust schedules to meet business needs, including occasional weekend, holiday, and extended-hours coverage as communicated by leadership. Guideline adherence: Team members are expected to follow P&A scheduling, time-off, and coverage guidelines and related company policies to ensure consistent nationwide support. Job Responsibilities: Core Transactional Responsibilities: Execute high-volume transactional posting of charges and orders for parts and services in accordance with established procedures. Ensure transactions are processed accurately, completely, and within defined SLAs. Validate documentation completeness to support posting and audit requirements. Respond to routine audit requests, corrections, and standard adjustments. Maintain high accuracy to reduce rework and revenue leakage. Operational Support: Follow documented SOPs, job aids, and work instructions. Escalate exceptions and system issues per guidelines. Support basic data gathering and verification. Meet productivity and quality expectations tied to volume and accuracy. Demonstrate a commitment to outstanding customer service to Cox Automotive business operations Assists with special assignments/projects as assigned Parts Ordering Focus Execute timely ordering of parts and services; validate ordering details for completeness and accuracy. Support routine exception follow-up tied to supplier and parts activity. Qualifications: Minimum- High School Diploma/GED Generally, less than 2 years of experience Experience working in a team environment Demonstrated experience working in a fast-paced environment under tight deadlines Demonstrated experience partnering with both internal and external customers Demonstrated communication capabilities with key stakeholders Excellent oral and written communication required Ability to work a flexible schedule Ability to support business-driven schedules, including occasional weekend/holiday coverage and extended hours as required by auction cycles and client needs Ability to work onsite at Cox/Manheim locations when requested for business needs, including operational events and Moments That Matter activities Effective organizational skills Strong interpersonal and customer service skills Strong organizational and analytical skills High degree of accuracy and attention to detail Strong computer skills and proficient use of Outlook, Excel, Word Proven ability to work with all levels in the organization Preferred- Strong knowledge of Oracle Financials preferred Knowledge of AS400 system preferred Experience in Posting and Procurement is preferred ONE P&P / National Pillar Model: P&A is transforming to a national, pillar-based approach to standardize processes, improve consistency across auctions, reduce duplication, and enable scalable workflows. This role supports that transformation by executing accurate transactional work, meeting SLAs, and contributing to consistent operating practices across the pillar model. USD 18.22 - 27.36 per hour Compensation: Hourly pay rate is in the range of $18.22 - $27.36/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program. Benefits: Employees are eligible to receive a minimum of sixteen hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave. Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship. EOE, including disability/vets #J-18808-Ljbffr