Accounting Specialist

Job Description

Job Description

Accounting Specialist (Accounts Receivable & Sales Commissions)

Compensation: $70,000 - $75,000 annually
Employment Type: Full-Time | Temp-to-Hire
Reports To: Director of Finance

Position Summary

We are seeking an experienced Accounting Specialist with expertise in Accounts Receivable, Sales Commission Administration, Payment Processing, Billing, Collections, Account Reconciliations, and Financial Reporting . This position plays a key role in managing the full accounts receivable cycle, processing bi-monthly sales commissions, supporting month-end accounting activities, and ensuring accurate financial records.

The ideal candidate is highly analytical, detail-oriented, and proficient in Microsoft Excel. This individual will work closely with Finance, Operations, and Sales teams to support revenue collection, commission calculations, account reconciliations, and reporting while maintaining a high level of accuracy and confidentiality.

Essential Responsibilities

Sales Commission Administration (50%)

• Calculate, audit, and process bi-monthly sales commission payments accurately and on schedule.
• Manage commission payment processing through Bill.com.
• Review sales data, commission plans, adjustments, credits, and exceptions to ensure accurate commission payouts.
• Analyze commission calculations and investigate discrepancies.
• Partner with Sales Leadership, Finance, and Operations to resolve commission-related questions and payment issues.
• Respond promptly and professionally to inquiries regarding commissions, incentives, and compensation calculations.
• Maintain detailed records and supporting documentation for all commission payments.
• Assist in improving commission processes, controls, and reporting.

Accounts Receivable (40%)

• Manage the complete accounts receivable process, including invoicing, billing, cash application, collections, payment posting, and account reconciliation.
• Monitor customer accounts and outstanding balances to ensure timely payment.
• Prepare and maintain accounts receivable aging reports.
• Conduct collection activities and communicate with customers regarding past-due accounts.
• Investigate and resolve payment discrepancies, short payments, chargebacks, and account issues.
• Reconcile customer accounts and maintain accurate records.
• Support credit reviews and customer account maintenance.
• Collaborate with internal departments to improve cash flow and resolve billing concerns.

Accounting & Administrative Support (10%)

• Perform account reconciliations and support month-end close activities.
• Assist with financial reporting, spreadsheet analysis, and data management.
• Maintain accurate customer, vendor, and financial information within accounting systems.
• Prepare reports and support audits as requested.
• Participate in process improvement initiatives and special projects.
• Provide general accounting and administrative support to the Finance team.

Required Qualifications

• Minimum of 4 years of accounting experience with significant responsibility for Accounts Receivable.
• Experience administering sales commissions, incentive compensation, or variable pay programs.
• Experience with Bill.com or similar payment processing platforms.
• Strong knowledge of Accounts Receivable, billing, collections, cash applications, and account reconciliations.
• Solid understanding of accounting principles and financial processes.
• Advanced Microsoft Excel skills, including:
• • Pivot Tables
  • VLOOKUP/XLOOKUP
  • Complex formulas and functions
  • Data analysis and reporting
• Strong analytical, mathematical, and problem-solving abilities.
• Exceptional attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to prioritize multiple projects and deadlines in a fast-paced environment.
• Ability to handle confidential financial information with discretion and professionalism.

Preferred Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field.
• Experience working within ERP, CRM, and accounting software systems.
• Experience in a high-growth, distribution, manufacturing, healthcare, medical device, or consumer products environment.
• Experience supporting month-end close and financial reporting activities.

\nCompany Description

PrideStaff South Orange County Mission Viejo works with local businesses to source, interview and recruit candidates for temporary, temp-to-hire, and direct-hire staffing in the areas of office and administrative support, customer service, accounting, light industrial, skilled, and general labor. We serve the South Orange County cities of Mission Viejo, Rancho Santa Margarita, San Clemente, Laguna Hills, Aliso Viejo, Dana Point, San Juan Capistrano, Laguna Niguel and other coastal communities.

Company Description

PrideStaff South Orange County Mission Viejo works with local businesses to source, interview and recruit candidates for temporary, temp-to-hire, and direct-hire staffing in the areas of office and administrative support, customer service, accounting, light industrial, skilled, and general labor. We serve the South Orange County cities of Mission Viejo, Rancho Santa Margarita, San Clemente, Laguna Hills, Aliso Viejo, Dana Point, San Juan Capistrano, Laguna Niguel and other coastal communities.