Administrative Assistant 2

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About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at .


Location

Augusta University

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904


College/Department Information

The Medical College of Georgia (MCG) is one of the nation's largest medical schools by class size, with 304 students per class. The MCG educational experience is anchored by the main campus in Augusta, with regional clinical campuses for third- and fourth-year students across the state, and two four-year campuses located in Athens (in partnership with the University of Georgia) and in Savannah (in partnership with Georgia Southern University). MCG's expanding partnerships with physicians and hospitals across Georgia currently provide more than 350 sites where students can experience the full spectrum of medicine, from complex care hospitals to small-town solo practices. MCG and its teaching hospitals also provide postgraduate education to approximately 575 residents and fellows in 50 different Accreditation Council for Graduate Medical Education-approved programs. Our researchers and clinicians focus on what most impacts the health of Georgia's and America's children and adults, including cardiovascular biology and disease, cancer, neurosciences and behavioral sciences, public and preventive health, regenerative and reparative medicine, personalized medicine and genomics. Our physician faculty also share their expertise with physicians and patients at about 100 clinics and hospitals statewide.


Job Summary

The Administrative Assistant 2 provides direct specialized administrative support to the Department of Obstetrics.


Responsibilities

The responsibilities include, but are not limited to:

Schedules meetings, Calendar Management

Schedules meetings and various appointments, manages calendar; maximizes the time of the Chair. Coordinates travel arrangements and processes reimbursements and invoices for the Chair. Compare Chairs schedule with Outlook schedule to ensure schedules are correct. Supports and coordinates faculty meetings, clinical leadership and research/education leadership meetings, prepare agenda, take minutes; Draft MAS time sheet for Chair.

Assist in planning and coordinating

Plans, manages, and maintains detailed records and documentation of special projects and submits regular correspondence to the Deans and CMOs Office as assigned.

Daily office operations

Maintain faculty/staff professional dues and license renewals. Submit work orders to include business cards, keys, signage, carpentry, print shop, sign shop, paint shop, facility work orders, and IT work orders.

Various Administrative Functions

Manages various administrative functions in order to increase the time the Chair has available for executive level responsibilities including but not limited to:

Being responsible for and empowered to use resources available to address a variety of complex and confidential situations in a timely manner.

Email and track faculty with delinquent medical records or delinquent training.

Oversee annual faculty evaluation and promotion & tenure applications for all OBGYN faculty. Collect and compile data and appropriate forms for annual evaluations. Work directly with faculty to compile P&T portfolios using the newly implemented Interfolio system.

Responds effectively and confidentially to sensitive inquiries and requests from both internal and external constituents.

Other Duties

Perform all other related duties as assigned.


Required Qualifications

Educational Requirements

Associates degree from an accredited college or university in a related field and a minimum of four years of progressively responsible experience in administrative support positions or a high school diploma, GED, or equivalent from a recognized State or Federal accrediting organization and seven years progressively responsible experience in administrative support positions.


Preferred Qualifications

Additional Preferred Qualifications

Exemplary interpersonal skills and the ability to maintain a professional work environment. Ability to manage multiple projects while supervising student employees, answering phone and business process.

Preferred Experience

Experience coordinating multiple events

Office Management experience; Comfortable with technology solutions

Experience setting up users in IDX, Powerchart, and other AU Health Systems a plus

Experience in academic medical faculty appointments, credentialing, recruitment, promotion and tenure highly desirable


Knowledge, Skills, & Abilities

ABILITIES

Commitment to the development of a student-centered residential campus environment

Depth of understanding to communicate and action our AU values

Ability to respond to sensitive inquiries

Demonstrated project management skills

Demonstrated team experience

Exhibits professional code of ethics

Proficient in the MS Office Suite

Punctual in all job duties


Shift/Salary/Benefits

Shift: Days/M-F

Pay Band: 5

Salary Minimum: $17.88/hour - $21.08hour

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position)

Recruitment Period: 8/3/26 - Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!


Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.


Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.


Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.


How To Apply

Consider applying with us today!

Applicants are encouraged to tailor their resumes to the position of interest by clearly highlighting relevant work experience and skills gained from previous employment. Resumes should reflect how your background aligns with the qualifications and responsibilities of the role.

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at View phone number on click.appcast.io