Records Technician

Salary : $44,376.00 - $70,992.00 Annually
Location : Denver Metro, CO
Job Type: Full Time
Job Number: FAA01890-10/7/26
Department: Department of Public Health & Environment
Division: Hazardous Materials & Waste Management Division
Opening Date: 10/15/2026
Closing Date: 10/23/2026 11:59 PM Mountain
FLSA: Determined by Position
Type of Announcement: This position is open only to Colorado state residents.
Primary Physical Work Address: 4300 Cherry Creek Drive South, Denver, CO 80246
FLSA Status: Non-Exempt; position is eligible for overtime compensation.
Department Contact Information: View email address on click.appcast.io
Salary Note: Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.
How To Apply: Please submit an online application for this position at Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.


Department Information
This posting is only open to current residents of the State of Colorado.

ABOUT CDPHE:

At the Colorado Department of Public Health and Environment, we are charged with protecting Colorado's health and environment - a responsibility that affects every person and every community in the state. CDPHE is distinctive because we bring public health and environmental protection together under one agency, recognizing that healthy people depend on healthy places. Our teams prevent diseases and injury, respond to emergencies ranging from E.coli outbreaks to global pandemics, reduce air pollution, protect water quality, regulate health facilities, manage environmental hazards, perform advanced laboratory testing, provide birth and death records, and implement health promoting programs. We turn science and data into action, set statewide standards, and work alongside local public health agencies and community partners to meet Colorado's most pressing health and environmental challenges. Working at CDPHE means applying your expertise to complex, consequential work that can improve lives across the state.


Our mission captures this broad portfolio of work: to advance Colorado's health and protect the places we live, learn, work, and play. Our vision is a healthy and sustainable Colorado where current and future generations can thrive. Achieving the mission and vision takes bold action, talented people, broad partnerships, and a commitment to serving every Coloradan.
IMPORTANT INFORMATION:(

• Hybrid work options may be available at the supervisor's discretion and based on business needs. The positionwill be based at
  4300 Cherry Creek Drive South Denver, CO 80246.

CDPHE Offers:

CDPHE offers a comprehensive benefits package and the opportunity to build a meaningful career in public service. Benefits include:

• Medical and dental plans.
• Colorado PERA retirement options, including defined benefit plan or defined contribution plan.
• Optional 401(K) and 457 retirement plans.
• Employer-paid life insurance.
• Short- and long-term disability coverage.
• Potential flexible working arrangements
• 11 paid holidays per year and generous paid time off.
• Free parking and access to RTD bus lines.
• Tuition assistance.
• Employee wellness programs.
• Professional development opportunities.
• Career opportunities throughout Colorado state government.

Some positions may qualify for the Public Service Loan Forgiveness Program.

Description of Job
The Work Unit:

The Records Center exists within the Administration Program in the Hazardous Materials and Waste Management Division (HMWMD) to manage the HMWMD official state records in a central depository environment. Records management includes creation, maintenance, use, storage, retrieval, timely destruction and security functions of such records which are accessed by multiple users within the Division, the Department of Public Health and Environment, other governmental agencies, and the public.
What You Will Do:
The primary function of this position is the day-to-day activities of the Records unit. This position performs records management duties in organizing, processing, and maintaining electronic and hard copy documents, assisting in digitization projects, and acting as backup to the Records Search Specialist.
Key Responsibilities:

• Monitors incoming electronic records submissions through the Panorama application. Assigns documents to the appropriate Records staff as necessary.
• Performs quality assurance to ensure documents are uploaded to the OnBase records management system with correct indexing values.
• Digitizes hard copy documents using the high-speed scanner. Processes scanned images to ensure each page is legible; perform optical character recognition (OCR); turn pages; delete blanks.
• Provides internal and external customer support in responding to records and CORA requests.
• Assists Records staff and the supervisor with large scanning projects.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Residency Requirement:
This posting is only open to residents of the State of Colorado at the time of submitting your application.
Class Code and Classification Description:
H4M2TX
Minimum Qualifications:
Experience Only:
Two (2) years of technical work or clerical experience including one (1) year of experience working with records retention or relevant experience in an occupation related to the work assigned to this position
Or

Education and Experience:
A combination of related education and/or relevant experience in an occupation related to the work assigned equal to two (2) years.

**You must substantiate that you meet the minimum qualifications when filling out the Work Experience section of theapplication. Failure to do so will result in the application not moving forward in the hiring process. "See resume" will notbe accepted. Resumes are considered supplemental information and are not considered in the initial evaluation. In addition, part-time work will be prorated when determining whether minimum qualifications are met.**
PREFERRED QUALIFICATIONS:

In addition to the minimum requirements, the successful candidate in this position will have the following highly desirable experience and competencies:

1. Excellent attention to detail
2. Excellent communication skills
3. Ability to evaluate documents for confidential status
4. Excellent organizational and prioritization skills

CONDITIONS OF EMPLOYMENT:

• Residency Requirement Options:
  
  • This posting is only open to residents of the State of Colorado at the time of submitting your application.
  • Residents and non-residents of Colorado may apply and be hired into this position as the work will be performed primarily at a location that is within 30 miles of the state border.
• A pre-employment background check will be conducted as part of the selection process.
• SPECIAL QUALIFICATIONS: Ability to lift 20 pound document boxes and move a hand truck

Appeal Rights:

As an applicant who has been removed from consideration during the selection or comparative analysis process, you may file an appeal with the State Personnel Board and/or request a review by the State Personnel Director. A standard appeal form is available on the State Personnel Board website, . If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within ten (10) days of your receipt of this notice: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: View phone number on click.appcast.io. Phone: View phone number on click.appcast.io. Email address: View email address on click.appcast.io. The ten-day deadline and these appeal procedures also apply to all charges of discrimination. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at .

Supplemental Information
A complete application packet must include:

• Completed State of Colorado application.
• If using education to qualify for this position a copy of your transcripts (unofficial acceptable) or diploma must be provided with application. Transcripts must be attached to your colorado.gov/jobs application.
• If you are a veteran, a copy of your DD214 must be attached to your colorado.gov/jobs application.

The Selection Process:

• All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.
• Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.

Part of, or all of, the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.

• A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.

CDPHE does not provide visa sponsorship at this time. Applicants must be legally authorized to work in the United States.
E-Verify:

CDPHE uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.
ADAAA Accommodations:

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. The Colorado Department of Public Health and Environment is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information:


Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
01


Are you willing to submit to a pre-employment background check?

• Yes
• No

02


This position requires educational transcripts or diplomas to be submitted if you are using education to meet the minimum qualifications for this position or for the substitution of education for some experience. If you are using education to meet the minimum qualifications or substitution for this position, a copy of your unofficial (or official) transcript/diploma is required please attach to your application by the application deadline. Have you attached your transcripts?

• Yes
• No

03


Are you willing and able to meet the SPECIAL QUALIFICATIONS of the position as follows: Ability to lift 20 pound document boxes and move a hand truck.

• Yes
• No

04


Are you able to perform the essential functions of this position as listed on this job posting ?

• Yes
• No

05


Will you in the future require sponsorship for an immigration-related employment benefit?

• Yes
• No

06


What electronic document management systems (EDRMS) or database applications have you used (e.g., OnBase, SharePoint, Laserfiche, or internal proprietary databases)? Describe your hands-on experience entering metadata, indexing documents, and searching or retrieving records.
07


How do you rate your proficiency level (Beginner, Intermediate, or Advanced) in Microsoft Excel and/or Google Sheets? Briefly list the specific tools or functions you use (e.g., sorting, filters, formulas, formatting) to organize data and track daily tasks.
08


Briefly describe your experience with document scanning hardware and PDF/imaging software (e.g., Adobe Acrobat Pro, Kofax, or scanner utility software). What is your experience preparing paper records (e.g., removing fasteners, repairing damaged sheets) prior to scanning?

• Yes
• No

09


Briefly describe your experience following retention schedules, archiving files, or preparing records for authorized destruction.
Required Question