Front Desk Receptionist

Avcon Industries partners with governments and organizations globally for custom special-mission aircraft modifications. They are a one stop shop that handles design, manufacturing, installation, and certification. The internal team consists of design engineers, in house FAA DER teams, modification/fabrication technicians, installation technicians and test pilots. Avcon Industries is seeking a professional, organized, and customer-focused Receptionist / Office Coordinator to serve as the first point of contact for visitors, clients, candidates, and vendors. This role is responsible for ensuring the smooth day-to-day operation of the front office while providing administrative support across multiple business functions. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment. This individual will play a key role in creating a positive experience for visitors and supporting company operations through administrative coordination, travel management, accounting support, office organization, and general office administrat i on. Key Responsibilities Serve as the primary point of contact for incoming visitors, clients, candidates, and vendors Answer and direct incoming phone calls in a professional and courteous manner Greet guests and ensure a positive visitor experience Coordinate and direct visitors to appropriate meeting locations and personnel Maintain organized filing systems and company records Prepare, copy, scan, and distribute business documents as needed Assist company leadership with administrative projects and special assignments Perform additional duties as assigned by company leadership Monitor and maintain office, kitchen, and customer hospitality supplies Coordinate the ordering and inventory management of company merchandise and promotional items Arrange and coordinate lunches, refreshments, and supplies for meetings and company events Ensure meeting areas and common spaces remain organized and presentable Coordinate light office maintenance and vendor service requests Arrange business travel, including flights, hotels, rental cars, and itineraries Maintain travel records and reimbursement tracking spreadsheets Assist employees with travel-related documentation and expense reporting Manage monthly corporate credit card reconciliations, ensuring receipts are collected and expenses are properly coded Compile and organize invoices, purchase orders, packing lists, and supporting documentation for weekly accounting submissions Verify approvals and required documentation prior to submission Coordinate the preparation and shipment of weekly accounting packets to corporate offices Route and coordinate inbound sales inquiries to appropriate team members Support customer communications and administrative follow-up as needed Qualifications 2+ years of receptionist, administrative assistant, office coordinator, or related experience pre ferred.Strong verbal and written communication skills Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams Excellent organizational skills and attention to detail Ability to manage multiple priorities while maintaining accuracy and professionalism Strong customer service mindset and a positive, team-oriented attitude Ability to handle confidential information with discretion #J-18808-Ljbffr