Inventory Loadout Coordinator

Job Description

Job Description

Full-time Hourly Position

Reports to: Inventory Loadout Manager

Supports: APAA Company

About APAA & Join Our Team

Alaska Premier Auctions & Appraisals (APAA) is a locally grown, Alaskan-owned small business committed to excellence in auction services. We connect people to meaningful items, antique treasures, historical artifacts, fine art, vehicles, equipment, firearms, jewelry, and everyday collectibles, and bring their stories to light through our expertise and care.

We’re proud to have been named one of the 2025 Best Workplaces in Alaska by the Alaska Journal of Commerce. This recognition, based on an anonymous employee survey, reflects our team’s dedication to fostering a positive and supportive work environment.

Here, you’ll join a collaborative, respectful, and hands-on team that values hard work, integrity, and teamwork. We believe in supporting your development, celebrating your contributions, and giving you the tools and autonomy to shine.

If you’re detail-oriented, organized, and take pride in operational excellence, we’d love to hear from you. At APAA, your work truly matters; every piece of inventory you handle helps ensure our auctions run smoothly and our clients’ assets are represented with care and precision.

What the Inventory Loadout Coordinator Does

• Prepare and complete orders for delivery or pickup according to the schedule or direction.
• Maintain the inventory tracking system accurately to ensure items are stored safely and organized.
• Optimize warehouse space utilization while prioritizing safety and preventing damage to consigned merchandise.
• Follow APAA policies for storing special items such as combustibles, firearms, jewelry, precious stones, and metals.
• Transport materials within the warehouse using forklifts, hand trucks, carts, or other conveyances as required.
• Keep the loadout bay, warehouse, and all storage areas clean and free of garbage, debris, snow, and ice.
• Communicate and cooperate effectively with supervisors and coworkers.
• Report any inventory discrepancies or damage to consigned merchandise immediately.
• Ensure all buyers’ merchandise marked for “shipping” is transferred to the shipping department.
• Perform other duties and projects as assigned. 

The Impact You’ll Make

• You ensure all merchandise is accurately tracked, protected, and ready for auction or pickup.
• You help maintain APAA’s reputation for professionalism, precision, and care in handling consigned property.
• You support seamless coordination between the intake, cataloging, and shipping departments.
• You help create a safe, organized, and efficient warehouse environment that reflects APAA’s high standards.

What Success Looks Like

• Inventory records are consistently accurate and up to date.
• Items are stored efficiently, safely, and logically.
• Communication with team members is proactive and effective.
• The warehouse and pickup bay remain clean, safe, and well-organized.

Knowledge, Skills & Abilities

• Ability to receive, verify, and store consigned inventory efficiently and accurately.
• Experience in boxing or containerizing inventory by the seller and storing it on designated shelves.
• Strong written and verbal communication skills.
• Excellent time management, organization, and attention to detail.
• Ability to work independently and collaboratively in a fast-paced team environment.

Minimum Qualifications

• Preferred: 1 year of related shipping or warehouse operations experience.
• Ability to read and interpret documents such as invoices, memoranda, and company policies.
• Proficiency in Google Workspace applications.
• Valid Alaska driver’s license.
• Ability to pass a background and reference check.

Physical Requirements

• Must be able to lift to 50 lbs independently and greater weights with assistance.
• Ability to walk up and down stairs, climb ladders, and perform extended periods of standing, lifting, and carrying.
• Must be able to perform various physical activities required within the department.

Supervisory Role

This position has no supervisory responsibilities.

Working Conditions & Schedule

The work environment is fast-paced and high-standard, requiring attention to multiple overlapping tasks and consistent attendance. Occasional overtime may be required. Schedule: Monday – Friday, 9:00 a.m. to 6:00 p.m. (8-hour shift + 1-hour unpaid break)

Perks & Benefits

• 401(k) with company matching
• Employer-funded short-term & long-term disability
• Employee Health Insurance
• Dental and Vision
• Paid time off and paid holidays
• Employee assistance program
• Employee discount
• Professional development support
• Referral bonus program

General Standards & Culture

• Maintain strict confidentiality of client materials and information.
• Return internal and external correspondence within one business day (or within two hours when possible).
• Use company technology responsibly to enhance operations and efficiency.
• Bring solutions, not just problems. We value proactive thinking.
• Represent APAA positively; client experience is always a top priority.
• Be a team player; Cross-departmental assistance will be required for the shipping department.
• Offer ideas and innovations for improvement; your contributions matter.