Coordinator, TEC Program

Job Description

Job Description

Job Description

Position : Coordinator

Department : Training, Education and Career Choices (TEC) Programs

Classification : Exempt

Reports To : Director of Training, Education, and Careers

POSITION SUMMARY :

Responsible for coordinating the development and implementation of the TEC job and educational training programs  and overall supervision of program instructors and provides case management services and supports.  The Coordinator for the TEC Program will serve as the agency’s certified Employment Specialist and oversee and manage vocational rehabilitation programs, training and education programs with an emphasis on those programs that ensure persons with disabilities receive the support and resources needed to find and maintain employment. They develop and implement programs, manage and train staff, coordinate services, and provide case management inclusive of intake and assessments, person centered employment plan development and other case plan development and implementation. They also conduct community outreach and engagement of various stakeholders to promote successful employment opportunities for KBEC persons and participants. The Coordinator is responsible for providing work readiness training, coaching and placement support and assistance who are receiving services through Supported Employment and Job Training Program(s).  These programs include, but are not limited to Medicaid Waiver Day Program, Employment Readiness, DC Rehabilitation Services Administration’s (RSA) Work Readiness, Job Development, Job Placement and Job Coaching and Pre Employment Training (PreETS) as well as other training needs in the agency, including training new employees on Medicaid Waiver Services Requirements, Incident Management, Program Rules and Policies as requested.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: 

The below statements are intended to describe the general nature and scope of work being performed by this position.  This is not a complete listing of all responsibilities, duties and/or skills required. Other duties may be assigned. 

The primary function of the position is to Lead the implementation of Employment services:

• Complete an employment profile that reflects the interests, skills, and support needs of persons seeking employment in community businesses;
• Identify job openings in the community including customized employment opportunities that match the persons' preferences and abilities;
• Conduct a systematic study of work environments including job duty analyses and task analyses, by interviewing and observing coworkers and supervisors in the workplace;
• Arrange interviews and facilitate placement into jobs consistent with an person's selected vocational and/or transition goals;
• Provide intensive training at the job-site including systematic instruction on job requirements as well as work-related and social skills ;
• Provide ongoing, on-site employment assistance as well as off-site support including training in accepting and responding to supervision.
• Work with family members to understand the positive impact of employment on an person's quality of life;
• Coordinate student support such as assistance in reaching employment outcomes;
• Facilitate the implementation of Work Adjustment/Pre-Vocational training and workshops.

Strong candidates must be able to: 

• Maintain required documentation and reports related to the program services and persons participating in the Supported Employment Program to include the Person Work Plan (IWP), ISP and transition plan, job development and job placement reports and monthly progress reports.
• Maintain all required documentation in accordance with Program Manager, Maryland, and District of Columbia standards using the internal computer data system and other approved online systems
• Ensure the completion of all required training for self and persons
• Lead the development and ensure implementation of person centered plans as related to training, education and employment for persons served by KBEC.
• Lead Employment Specialists in establishing and monitoring daily activities for all participants.
• Review weekly, monthly and quarterly reports as required by the licensing agency for final review by the Director of TEC.
• Responsible for the reviewing of each participant record to determine the appropriateness and or need to modify the content, method or procedure with relevant notations in the participant records.
• Complete monthly, quarterly and annual reports for all participants and submit to required parties within the required formats and timelines.
• Directly responsible for supervision of Employment Specialists to ensure program compliance. 

• Maintain daily attendance records and tracking inclusive of documentation required for compliance, reporting and invoicing
• Refer absences and tardies of participants to referring agency.

• Represent TEC in funding agencies case conferences and planning teams to include providing supporting documentation, records and progress reporting to case managers as needed and participate in relevant meetings.
• Manage the recruitment, referral and admission and discharge processes.
• Monitor staff training to ensure that all  KBEC DDS/RSA staff meet training guidelines.
• Track billing for all TEC programs for final review by the Executive Director of KBEC
• Complete intakes on behalf of Director of TEC and create requires assessment profiles such as PCEP, PPP, IPP, Work Plans, Case Plans as required by governing body..
• Participate in all required KBEC and stakeholder training to include specialized management training.
• Serve on KBEC committees as needed.
• Meets with the Executive Director and TEC Director weekly.
• Builds relationships with potential employers for program participants under the direct supervision of Director of TEC.
• Perform other duties as assigned. 

MANAGEMENT RESPONSIBILITIES: 

• Supervise and manage program operations, including Employment Specialists, budgets, person’s supports and services, and invoicing. 
• Create and Maintain a Data profile to collect, store and analyze and report progress and utilization patterns.
• Serve as liaison with stakeholders and funding organizations.
• Design and Implement Curriculum and curricula resources and tools to train participants on work readiness, lifeskills and employability skills. 

EDUCATION and/or EXPERIENCE: 

Bachelor’s Degree in Psychology, Education, Social Work or related field; or 5 years experience working in the education of youth or adults and/or students/adults with disabilities and certified as an Employment Specialist. Education may be substituted with work-related job experiences. Demonstrated supervisory experience. 

LANGUAGE SKILLS : 

• Ability to effectively communicate orally and in written communication form information to internal/external vendors/clients, staff and management, and maintain professional relationships.
• Ability to read and comprehend simple instructions, business correspondence, and memorandums. ∙ Ability to effectively present information in one-on-one and small group situations to internal/external customers and clients.
• Ability to write reports and business correspondence. 

REASONING ABILITY: 

• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations. 

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:  

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable  participants with disabilities to perform the essential functions. 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable participants with disabilities to perform the essential functions.

Salary range:  $60,000 - $65,000 per year