Part Time Administrative Assistant

Part Time Office Administrator

Sparks Group has partnered with our client that is seeking a highly organized, dependable, and proactive Part Time Office Administrator to join their team. In this role, you will be the backbone of their daily operations, handling everything from front-desk reception to critical administrative workflow support. The ideal candidate has strong administrative experience, thrives in a fast-paced environment, and possesses sharp attention to detail. While experience in a construction or skilled trades office is a major plus, it is not required for a quick learner with the right attitude.

Key Responsibilities

Data Entry & Project Support

• Accurately input and process field reports into the company database/system.
• Prepare and format client quotes.
• Complete RTI (Request to Invoice) forms and submit them to the accounting department in a timely manner.
• Assist with pricing out parts and components as you become familiar with our inventory and vendors.

General Office Administration

• Manage the front desk: Answer incoming phone calls, route messages, and greet occasional visitors.
• Handle daily mail distribution, outgoing packages, and general correspondence.
• Maintain physical and digital filing systems to ensure data integrity.
• Provide general support to the management and field teams as needed.

Qualifications & Requirements

• Experience: Proven track record with strong administrative or office assistant experience.
• Industry Background: Experience working within a construction, HVAC, plumbing, or electrical trade office is highly preferred but not mandatory.
• Software Skills: Proficiency in MS Office, with intermediate to advanced skills in Excel (data entry, basic formulas, and spreadsheet management).
• Skills: Exceptional organizational skills, strong communication, and the ability to multitask without losing attention to detail.
• Reliability: A dependable professional who takes ownership of their daily tasks.

Pre-Employment Screening

• Candidates must successfully pass a background check and drug screening prior to employment.

Sparks Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, pregnancy, citizenship, family status, genetic information, disability, or protect veteran status.