Project Executive

Job Description

The Project Executive (PX) is responsible for timely completion and profitability of major corporate accounts/multiple corporate project(s) assigned and is the leader of all Structure Tone personnel involved in the project. As the main point of contact for the owner, the PX creates and maintains positive relations with the project owner, owner's tenants and all professional groups involved in the project. Also, the PX assures all operational responsibilities of the job are appropriately completed.

Job Responsibilities:

• Keep informed of all day to day project activity to monitor project schedule and construction with either the local STO office or alliance partner. Notify the Regional Vice President on any changes which significantly impact the project completion date, cost, or quality.
• Complete all project reports accurately and in a timely manner to include Project Status Report, financial reports, and project schedules.
• Lead team meetings to review progress of the project. Assure safety meetings and minutes thereof are documented in project files.
• Perform final review of construction on projects to include: review of bid documents, review of bid procedures, review of sub/vendor/3rd party GC qualifications, and review of final estimates, labor and material takeoffs. Review RFPs, as necessary, for pre-purchasing equipment and/or retaining contractors or subcontractors.
• Procure all materials and subcontractors for the project in accordance with established procurement policies and procedures.
• Identify changes in scope and ensure a proper change order is produced by Estimating/alliance partner. Present the change or budget revision to the client and follow up on the approval. [This is often performed by the Operations team, reviewed by the PX, not Estimating.]
• Close project including submittal of all warranty information, affidavits, record drawings, final retainage payments, releases and accounting-related documents.
• Perform lessons-learned session with client and construction team at the end of each project and produce a document summarizing pertinent points which can be applied to other projects.
• Review subcontractor/ vendor invoices for approval/reduction/rejection.
• Maintain working relationships with clients, subcontractors, architects and engineers associated with project.
• Maintain and track collections and receivables, attending collections meetings. Review applications for payment prior to being issued to the client. Meet with the client to approve progress payments & change orders.
• Manage the client relationship with the aim of generating repeat business. Know the client's business plan, strategic direction and the likely impact of these on the short and long term forecast of construction management work that we could perform for the client in the future.
• The PX is representing STO ownership on the job. Identify and capitalize on opportunities to increase profitability through how the job is bid, bought and built.
• Identify and pursue alternative opportunities to move upstream in the client's organization and provide value-added pre-construction or design build / facilities management consulting services in addition to construction management services. Become familiar with and have relationships with the decision makers within our client's organizations.
• Network professionally and socially with clients and other project team members (architects, engineers, ff&e vendors, sub-contractors) to identify a) leads for new work of all types b) potential contacts for future project teams c) potential candidates for professional-level construction management positions with STI. · Understand the contract and the risks to STI contained therein.
• Coordinate all construction management responsibilities with either STI's regional offices or Alliance Partners.
• [Should be something here about pre-construction responsibilities, such as leading the interview preparations, helping develop the presentation, responding to RFPs, etc.]
• Other responsibilities as assigned.

Primary Accountabilities:

• Contract/RFP Understanding and Due Diligence
• Implement/Insure compliance.
• Pre-Construction - Scope development, pro-active team leader, focus on details without losing sight of big picture.
• Value Engineering Process/Rider Management
• Able to critique plans and offer suggestions, give directions.
• Billing/Collections/Deposits
• Timely billing. Diligent collections and up-front deposit requests.
• General Conditions Management- Track/understand up front for more reliable projection updates.
• G.C. claim presentation success.
• Change Order Management - Diligent control on weekly basis, quality assurance, timeliness working with Estimator and Est. Dept. Head.
• Insurance Management - Insurance with clients, subs, up front determination. Coordination with management early to determine the best insurance program for the project.
• Team Meetings- Hold regular meetings, for benefit of all team members.
• Job Close-Out/Purges · Job run to affect simple independent close-outs, timeliness.
• Bldg. - Dept Permit/Sign-Offs
• Jobs tracked from initial permits through all sign-offs.
• Punchlist - Punchlists are managed to effect completion and sign-off. Appropriate measures taken.
• Client Maintenance- Current and former clients are maintained by phone, meetings or social contact.

Job Requirements:

• Bachelors of Science in Construction or other related field or equivalent job experience.
• Minimum 10 to 15 years commercial general contractor project management experience.
• Excellent computer skills (Excel, Word, MSProject).
• Ability to meet and deal with owners and architects on a professional level.
• Ability to deal with subcontractors and vendors in a business-like manner.
• Understanding of financial management and analysis.
• Excellent written and verbal communication skills

Benefits: The Company offers the following benefits for this position, subject to applicable eligibility requirements: Medical Insurance, Dental Insurance, Vision Insurance, Health Savings Account, Healthcare Flexible Spending Account, Dependent Care Flexible Spending Account, 401(k) retirement plan with employer match, Life & AD&D Insurance, Long-term Disability Insurance, Short-term Disability Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Home & Auto Insurance, Family Support, Pre-tax Paid Parking/Public Transportation, Paid time off, Time Away Benefits, Paid Holidays, Group Legal, Employee Stock Purchase Plan, Identity Theft Protection, Group Legal, Pet Insurance, Employee Assistance Program.

EEO Statement: Structure Tone Southwest is an equal opportunity employer. We evaluate qualified employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.