Accounts Payable Manager

Job Summary The Accounts Payable Manager is an integral part of the Finance and Accounting team, ensuring the organization’s A/P function is highly effective and aligned to the organization’s mission. This person is responsible for executing and overseeing the full cycle of accounts payable operations. This role ensures the accurate, efficient, and timely processing of new vendors, invoices, payments, credit card purchases, and employee reimbursements, while maintaining compliance with internal controls, company policies and accounting principles. The starting salary range for this role is $78,436- $85,256. This is a full-time hybrid flexibility role based at HDQ with an anticipated immediate start date. About KIPP DC For 25 years, KIPP DC has partnered with students, families, and the community to create joyful, academically excellent schools across the nation’s capital. Today, our network of 22 schools educate more than 7,500 students in grades PreK3-12, supported by 1,500 dedicated teachers, leaders, and staff. Our work is grounded in five pillars – Academic Excellence, Joy & Sense of Belonging, Highly Effective Teachers and Leaders, Safe, Structured, and Nurturing Learning Environments, and Commitment to College Readiness – which ensure every student is equipped with the knowledge, skills, and confidence to pursue success in college, careers, and beyond. Our schools combine high expectations with joyful, affirming environments that nurture academic success and personal growth for students and staff alike. As part of the national KIPP network, we share best practices and innovations while maintaining deep roots in Washington, D.C. Together, we strive toward a future without limits for our students, alumni, and community. About the Role The Accounts Payable Manager is crucial to the KIPP DC Finance and Accounting team, overseeing the accurate and timely processing of payments and ensuring compliance with internal controls and financial policies. This role directly supports the broader financial health of the organization by managing vendor relationships, maintaining strong internal controls, and collaborating with other departments and stakeholders. Location and Type of Work This is an exempt position and will report to the Director of Accounts Payable. As a headquarters team that is focused on being responsive to our schools and meeting the needs of our students and families, we approach our work in a way that reflects these priorities. This position will generally work independently and not regularly interface with students, families, or school teams. This position will primarily work from our headquarters office to maintain a connection to their colleagues and foster a sense of cross-functional collaboration. Because of the nature of this position’s work, this role allows for hybrid flexibility and will be required to be onsite 1 day per week. Responsibilities The percentages for each key responsibility are estimates, and other duties may be assigned. Flexibility and responsiveness are encouraged to accommodate organizational needs. Accounts Payable Operations (80%) Administer and manage the corporate credit card program, including troubleshooting issues, card limits, and cancellations. Review and approve requests for high-value credit card transactions in accordance with the associated policy. Oversee the reconciliation (coding and receipts) of corporate credit card statements with employee transaction reporting in the RAMP system. Ensure strict adherence to the company's credit card policy. Serve as the primary system administrator and subject matter expert for the RAMP expense management platform, including troubleshooting and resolving any technical or user-related issues. Generate and analyze various reports from RAMP, including spending trends, compliance violations, and outstanding transaction reporting, providing insights to leadership. Invoices/Expense Reimbursements (Workday) Process and review invoices in Workday, ensuring accuracy, proper coding, and adherence to company policies (including prepaid invoices, expedited invoices, etc.). Process and verify employee expense reimbursements in Workday in accordance with company policies. Resolve invoice discrepancies within the Workday system, including match exceptions. Ensure timely and accurate payment processing for all invoices and expense reimbursements in Workday. Generate and analyze reports from Workday related to invoices and expense reimbursement processing. Vendor Management Create and maintain vendor profiles and vendor portal in Workday, ensuring data integrity, accuracy, and completeness of all required information (e.g., banking details, tax IDs, contact information). Process vendor onboarding and offboarding procedures within Workday, adhering to internal controls and compliance requirements. Complete vendor verification for new vendors and vendors requiring updates to information (banking, tax, etc.). Manage, research, and resolve vendor inquiries related to payment status, invoice discrepancies, and W9/tax information within the Workday environment. Conduct regular reviews of vendor data in Workday to ensure compliance, identify and resolve duplicate records or inconsistencies. Month End Close Execute month-end and year-end closing activities related to Accounts Payable. Generate and analyze month-end reports from Workday, such as Accounts Payable aging and vendor spend reports. Identify and resolve any discrepancies or outstanding items (banking, credit cards, etc.) impacting the month-end close. Reconcile corporate credit card statements with transaction reporting, prepare credit card accruals, and ensure accurate recording of credit card transactions. Reconcile bank statements specifically for automated payments (e.g., ACH, direct debits) to ensure all transactions are accurately recorded, investigating and resolving any discrepancies identified during the reconciliation of autopayments, coordinating with banks or vendors as needed. Training and Development Train (ad hoc and annual compliance training) and support school and HQ staff regarding AP systems, policies, and procedures. Create and update clear, user-friendly training materials, user guides, and FAQs to support ongoing learning and ensure adherence to AP policies and procedures. Financial Management, Compliance, and Reporting (10%) Prepare and analyze various Accounts Payable financial reports, including aging reports, vendor spend analysis, and cash disbursement forecasts, to provide insights for financial decision-making. Ensure all Accounts Payable processes and transactions comply with company policies, GAAP, IRS regulations (e.g., 1099 reporting), and other relevant federal, state, and local financial regulations. Assist with internal and external audits, providing accurate documentation, explanations, and support to auditors. Generate IRS 1099s annually. Monitor KPIs for Accounts Payable, identify trends, and report on departmental performance to management. Uphold internal controls within the Accounts Payable function. Support F&A-wide activities related to accurate and timely financial reporting. Internal control monitoring (10%) Regularly monitor AP processes and transactions to ensure strict adherence to established internal controls and company policies. Contribute to the documentation of all accounts payable policies, procedures, and internal control frameworks. Proactively identify opportunities to strengthen existing internal controls. Requirements & Preferences Required Qualifications Bachelor's degree in Accounting or related field or Bachelor's degree in a different field AND 2+ years of experience working on a Finance or Accounting team. Preferred Qualifications At least 3 years of relevant accounts payable experience. Experience in educational (K-12/Higher Ed) organizations. Strong understanding of accounts payable principles, practices, and procedures. Experience working in an ERP, preferably Workday. Proficiency in Microsoft Excel and/or Google Sheets. Demonstrated Excellence in the Following Areas Commitment to Students and Schools: Demonstrates commitment to education reform, believing in every child's potential for success and prioritizing students, schools, and the essential role of families. Strategic Thinking and Problem Solving: Finds creative solutions to challenges that achieve broader goals of team and organization. Project Management: Sets a high bar for own work and supports others to achieve desired team outcomes. Communications and Influence: Demonstrates adept communication skills and influence to advance work by adjusting content and style. Teamwork: Contributes to a supportive team culture, fostering diverse work styles and maintaining a high performance standard. Trust and Collaboration: Establishes and nurtures effective relationships with a diverse set of stakeholders to support the best outcomes for our work. Cultural Humility: Advances KIPP DC’s commitment to anti-racism by creating a diverse, equitable, and inclusive environment for all stakeholders. Continuous Learning: Commits to continuous learning through feedback, self reflection, humility, and action. Benefits & Compensation The anticipated starting salary range for this position is $78,436- $85,256. KIPP DC offers a robust benefits package including medical, dental, and vision insurances; various voluntary benefits; and employer paid benefits such as short term disability, long term disability, life insurance, and a membership to One Medical. KIPP DC also offers a 403(b) retirement account with a 3% employer contribution and a 3% match with vesting after three years. Equal Employment Opportunity Employer KIPP DC Public Schools does not discriminate against, or tolerate discrimination against, employees or applicants for employment on any legally-recognized basis or protected class including, but not limited to, actual or perceived race, color, national origin, immigration status (except as necessary to comply with federal, DC, state, or local law), religion, sex (including pregnancy, childbirth, lactation and related medical conditions), age, physical or mental disability, medical condition, sexual orientation, gender (including gender identity or expression), marital status (including domestic partnership status), genetic information, political affiliation, pregnancy, family responsibilities, personal appearance, veteran status, uniform service member status, status of being unemployed, status of victim a survivor of domestic violence, sexual offense or stalking, matriculation or any other protected class under federal, state, DC, or local law. #J-18808-Ljbffr