Bilingual Administrative Assistant

Bilingual Administrative Assistant

Join us at Antonini & Cohen, where your passion for helping immigrants will truly make a difference. As a Bilingual Administrative Assistant, you'll be at the heart of our mission-driven team, providing essential support to case managers, attorneys, and firm management. Your bilingual skills in English and Spanish will be invaluable as you contribute to meaningful work that impacts individuals and families seeking their American Dream.

We offer excellent training and mentorship, ensuring you're empowered to grow into new roles like Client Experience or Case Management. With competitive compensation, comprehensive health benefits, and a supportive, collaborative work environment, you'll find both personal and professional growth here. Join us and feel the immediate impact of your contributions while advancing your career in immigration law.

Responsibilities

• Coordinate and manage daily administrative tasks (e.g., run errands, obtain supplies, set up new physical & virtual files, execute case file closure procedures, organize the office) to ensure smooth office operations.
• Provide bilingual support by translating documents and communications between English and Spanish.
• Assist attorneys and case managers with scheduling, correspondence, and document preparation.
• Maintain organized and up-to-date client files, ensuring confidentiality and accuracy.
• Facilitate communication between clients and legal staff, enhancing the client experience.
• Serve as a backup for the client experience representative and office generalist for breaks and out-of-office coverage.
• Prepare and distribute meeting agendas, minutes, and follow-up actions to keep the team aligned.
• Support the onboarding process for new clients, ensuring a welcoming and informative experience from the start.
• Process incoming and outgoing mail.
• Fulfill other administrative duties as assigned.

Qualifications

• Ability to communicate with written/oral professional-level fluency in both English and Spanish, enhancing client interactions and document translations.
• Experience in administrative roles, ideally within a legal or professional services environment.
• Proven track record of managing multiple tasks efficiently, ensuring smooth office operations.
• Strong organizational skills to maintain accurate and confidential client files.
• Ability to assist in scheduling and preparing documents for attorneys and case managers.
• Experience in facilitating communication between clients and legal staff, improving client experiences.
• Strong written, phone, and interpersonal communication skills.
• Demonstrated effective problem-solving and issue-resolution skills.
• Works well under pressure and understands the importance of accuracy and timeliness.
• Professional and courteous; positive attitude; punctual.

Compensation $18 - $20 hourly About Antonini & Cohen

We are a nationally-renowned and growing immigration law firm with excellent training, mentorship, and growth opportunities. We create and defend the opportunity for individuals, families, and businesses to seek and achieve their American Dream.

What You Get

• Paid time off, including holidays and personal days
• Health, dental, and vision insurance options
• 401(k) with employer contribution and profit sharing
• Competitive compensation based on experience
• We invest in training, mentorship, and growth
• There are real opportunities to grow into Client Experience or Case Support roles

What You'll Love About Working Here

• You'll help people during important moments in their lives
• Our team is mission-driven, supportive, and collaborative
• The work is meaningful, and your impact is felt immediately