Unit Coordinator

Job Description

Job Description

Essential Job Functions:

• Book Appointments
• Fill PT1 form
• Ordering medical supplies for the unit
• • Assist in organizing, planning & directing the medical records section in accordance with
  established policies and procedures.
  • Maintain a working rapport with other departments in the facility to assure that medical records
  can be properly maintained.
  • Assist in recording all incidents/accidents. File in accordance with established policies and
  procedures.
  • Collect, assemble, check, and file resident charts and personnel records as required.
  • Ensure incomplete records/charts are returned to nursing service for correction.
  • Assist in developing procedures to ensure records are properly completed, coded, signed,
  indexed, etc., after filing.
  • Establish a procedure to ensure charts/records do not leave the section except as authorized in
  our policies and procedures.
  • Maintain records of information taken from charts/records, i.e., type information, name of
  recipient, date, department, etc.
  • Abstract information from records as authorized/required for insurance companies, Medicare,
  Medicaid, VA, etc.
  • Maintain various registries as directed including register for admission and discharge of
  residents.
  • Collect charts, assemble them in proper order, and inspect them for completion.
  • Perform miscellaneous duties pertaining to medical records and assist business office personnel
  as required/directed.
  • Assist in admission, transfer and discharge procedures as necessary.
  • Answer telephone inquiries concerning medical records functions. Prepare written
  correspondence as necessary.
  • Retrieve medical records when requested by authorized personnel (i.e., physicians, nurses,
  government agencies, etc.)
  • Assure that medical records taken from the department are signed out and signed in upon
  return to the department.
  • File active and inactive records in accordance with established policies.
  • Index medical records as directed.
  • Other duties and responsibilities that may become necessary or appropriate to meet the
  administrative needs of this facility.

Qualifications:
• Must possess, as a minimum, a high school diploma or equivalent.
• Must have knowledge of medical terminology
• Must be able to read, write, speak, and understand the English language.
• Must possess the ability to make independent decisions when circumstances warrant such
action.
• Must possess the ability to deal tactfully with personnel, residents, family members, visitors,
government agencies/personnel, and the general public.
• Must possess the ability to plan, organize, develop, implement, & interpret programs, goals,
objectives, policies & procedures, etc., that are necessary for providing quality care.
• Must have patience, tact, a cheerful disposition and enthusiasm, as well as the willingness to
handle difficult residents.