Supply and Inventory Associate

Supply and Inventory Associate

This position is part of the University Facilities Management team reporting to and under the general supervision of the Campus Stores Supervisor. This full-time position provides support for the University Facilities Management work unit by researching, purchasing, receiving, inventorying, and distributing materials, supplies, tools and equipment to maintenance personnel within Facilities (Plumbing, HVAC, Electrical, Carpenter, Locksmith, Painting, Mechanic, Grounds, and Custodial shops).

General Statement - Reporting to and under the general supervision of the Stores Supervisor in Campus Stores, this full-time position provides support for the University Facilities Management work unit by researching, purchasing, receiving, inventorying, and distributing materials, supplies, tools and equipment to maintenance personnel within Facilities (Plumbing, HVAC, Electrical, Carpenter, Locksmith, Painting, Mechanic, Grounds, and Custodial shops). These support services are integral and critical in allowing the Facilities staff to provide timely and reliable repair, maintenance, construction, and remodel services to the grounds, buildings, equipment and infrastructure on the MSU-Bozeman campus. This position must be knowledgeable about supplies, materials, tools, and equipment commonly used by the trades represented within Facilities Services, well versed in general computer skills, and must provide excellent customer service, maintain positive relationships with vendors and clients, and provide sound and accurate inventory management.

Duties and Responsibilities - Uses a computerized inventory management system to purchase, receive, track & reconcile inventory/material purchases. Research cost, quality, and availability of goods to ensure items are competitively priced, readily available, and of sufficient quality. Places orders via phone, email, internet or on-line purchasing software and monitors order status. Maintains and manages inventory in a consistent, orderly, and logical fashion. Ensures orders received are accurate and undamaged.

Required Qualifications – Experience, Education, Knowledge & Skills - High school graduation or equivalent, plus two years of full-time (or part-time equivalent) relevant work experience such as parts purchasing or sales or an equivalent combination of relevant education and experience. General knowledge of supplies and terminology is used in a variety of trades, such as Plumbing, HVAC, Electrical, Carpenter, Locksmith, Painting, Mechanic, Grounds, and Custodial. Demonstrated competence using personal computers and various software such as word processing, spreadsheet, and databases and using a computer-based inventory management system. Microsoft Office preferred.

Preferred Qualifications – Experience, Education, Knowledge & Skills - Proficiency operating a forklift. Demonstrated competence performing research on the internet. Demonstrated competence performing detailed work with a high level of accuracy.

The Successful Candidate Will - Effectively operate work related equipment in a safe and effective manner. Consistently meet the work schedule required by departmental need. Communicate effectively both verbally and in writing. Prioritize multiple work assignments. Provide a high level of customer service in a positive, professional, and helpful manner. Exercise self-motivation and good judgment. Work effectively in a team environment. Adapt to changing priorities. Maintain good documentation and be highly organized. Represent Facilities Services and its programs to others in a professional and courteous manner.

Position Special Requirements/Additional Information - Must possess a valid driver's license, an acceptable driving record, and meet all State of Montana requirements to operate State/University vehicles. (If successful candidate possesses a valid out-of-state driver's license, must obtain a valid Montana driver's license within 60 days of hire.) Campus Stores is open from 7:30am – 5:00pm. The shift for this position may vary based on departmental need. This job description should not be construed as an exhaustive statement of duties, responsibilities, or requirements, but a general description of the job. Nothing contained herein restricts Montana State University's rights to assign or reassign duties and responsibilities to this job at any time. In accordance with MSU policy, hiring will be conditional upon successful completion of a pre-employment background check.

Physical Demands - Position duties require moving items weighing up to 50 pounds on a regular basis, and up to 100 pounds on an infrequent basis, while loading/unloading supplies (above 50 pounds will use mechanical aids or team lifting). Position duties require the ability to sit and stand for up to 8 hours. Must be able to work in a variety of environments, including temperature extremes and inclement weather, and noise, dust, and dirt. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? - No

Applications will be: - Screening of applications will begin on June 4, 2026; however, applications will continue to be accepted until an adequate applicant pool has been established.

EEO Statement - Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law. In compliance with the Montana Veteran's Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran's preference, please complete the veteran's preference information located in the Demographics section of your profile.

Applicant Documents

Required Documents

1. Resume
2. Cover Letter