Staff Accountant

Staff Accountant

Sound Investment, a leading Event Production and Sales & Installation company with a national footprint, is seeking a highly organized and detail-oriented Staff Accountant to support the company's finance operations in its Chicago West Town office. This role will play a key part in accounts receivable, contract administration, reconciliations, commission processing, and financial reporting while partnering across departments in a fast-paced entrepreneurial environment. The ideal candidate is proactive, detail-oriented, and capable of managing multiple priorities with accuracy and professionalism. This position is on-site Monday through Friday from 9:00 AM to 5:00 PM.

Primary Responsibilities

• Accounts Receivable and Cash Management
  • Process customer payments, including credit card, ACH, and check transactions.
  • Record, reconcile, and track incoming payments in the accounting system.
  • Monitor accounts receivable balances and maintain accurate aging reports to support timely collections.
  • Communicate professionally with clients regarding invoice status, and payment timing. Address any issues or delays.
• Financial Reporting and Reconciliation
  • Assist with monthly close activities, including journal entries and monthly bank and credit card account reconciliations.
  • Calculate, bill, collect, and reconcile vendor and venue commissions accurately and in a timely manner.
  • Calculate and reconcile monthly sales commissions.
  • Maintain accurate financial records in compliance with company policies and GAAP standards.
• Contract Management
  • Prepare and distribute client contracts for review and execution.
  • Track contract status to ensure timely review, approval, and signature.
  • Maintain organized digital contract files for easy reference and audit purposes.
  • Coordinate with internal departments to ensure contract terms align with company policies and operational requirements.
• General Support
  • Provide financial and administrative support to cross-functional teams.
  • Support month-end and year-end close processes.
  • Assist with process improvements to enhance efficiency and accuracy within the accounting function.
  • Perform additional accounting and operational duties as assigned.

Qualifications

• Bachelor's degree in accounting, finance, or related field preferred.
• 2–4 years of accounting or finance experience.
• Familiarity with QuickBooks Desktop and Intuit Enterprise.
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Self-motivated with strong organizational, analytical, and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong written and verbal communication skills with the ability to interact professionally across departments and with clients.
• Ability to handle confidential information with integrity.
• Experience with contract administration or document management systems.
• Knowledge of GAAP and financial compliance practices.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).

Compensation and Benefits

• Competitive salary: $70,000-$80,000
• Medical and Dental Insurance.
• Roth IRA Program.
• Paid Time Off and Company Holidays.