Medical Records Clerk

Medical Records ClerkPrepare, scan, and index legacy paper medical records into the electronic health record as part of a department-wide effort to eliminate paper. The role requires working knowledge of how a paper medical record is organized and the ability to identify document types on sight, along with solid typing, data entry, and spreadsheet skills.Key Responsibilities:Prep records for scanning: remove staples and clips, repair torn pages, sort and batch by document typeIdentify and separate document types within a paper chart, including face sheets, H&Ps, operative reports, progress notes, nursing documentation, orders, consents, lab and imaging results, and discharge summariesScan records at production volume and verify image quality, orientation, page counts, and completenessIndex each document to the correct patient, encounter, date of service, and document typeReview scanned output for errors and rescan or reindex as neededEnter and maintain batch, volume, and exception data in tracking spreadsheetsFlag illegible pages, missing documents, and misfiled material to the supervisorHandle all protected health information in accordance with HIPAA and hospital policySkills:One year experienceRequired Qualifications:1+ year of experience working directly with paper medical recordsDemonstrated ability to recognize and correctly classify medical record document typesTyping speed of 40 WPM or better with high accuracyWorking proficiency in Excel, including entering data, sorting, and filteringProven accuracy in data entry and comfort with repetitive detail workAbility to maintain strict confidentialityPreferred:Prior HIM or document imaging experience in a hospital settingFamiliarity with EpicKnowledge of medical terminologyPhysical Requirements:Ability to lift and carry record boxes up to 25 lbsAbility to stand, bend, and reach for extended periodsEducation:High School Diploma/ GEDLanguages:English (Speak, Read, Write)