PART-TIME OFFICE MANAGER / SECRETARY

Job Description

Job Description

Construction & Insurance

Las Vegas, NV | Part-Time | 20 Hours/Week | Up to $50/Hour

ABOUT THE ROLE

We are a Las Vegas-based construction company looking for an experienced, reliable Part-Time Office

Manager/Secretary to join our team. This is a great opportunity for a detail-oriented professional who thrives

in a fast-paced environment and wants flexible part-time hours with competitive pay.

RESPONSIBILITIES

• Manage day-to-day office operations and administrative tasks

• Handle QuickBooks data entry, invoicing, accounts payable/receivable, and basic reporting

• Prepare and format documents, contracts, and correspondence using Microsoft Word and Excel

• Assist with insurance-related tasks including certificates of insurance (COIs), workers' comp

documentation, and general liability tracking

• Coordinate with subcontractors, vendors, and clients as needed

• Maintain organized filing systems (digital and physical)

• Answer phones and manage scheduling

• Support project managers with administrative needs related to construction projects

REQUIREMENTS

• Proficiency in QuickBooks (Desktop and/or Online) — REQUIRED

• Strong skills in Microsoft Word and Excel — REQUIRED

• Experience in the construction industry (job costing, AIA billing, change orders, subcontractor

payments) — REQUIRED

• Knowledge of insurance processes (COIs, ACORD forms, workers' comp audits, general liability) —

REQUIRED

• Minimum 3 years of office management or administrative experience

• Excellent written and verbal communication skills

• Highly organized, self-motivated, and able to work independently

• Local to Las Vegas, NV

NICE TO HAVE

• QuickBooks ProAdvisor certification

• Experience with AIA billing and lien waivers

• Familiarity with Nevada contractor licensing requirements

• Bilingual (English/Spanish)

COMPENSATION & SCHEDULE

• Pay: Up to $50/hour, based on experience

• Hours: 20 hours per week (flexible scheduling available)

• Location: Las Vegas, NV (in-office or hybrid)

• Type: Part-time / W-2 or 1099 depending on arrangement

HOW TO APPLY

Please send your resume and a brief description of your QuickBooks and construction/insurance experience. Candidates who clearly outline their relevant experience will be prioritized. A

short paid trial period may be offered before a long-term commitment is made.

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