Event Coordinator

Event Coordinator

The Event Coordinator will assist within the performing arts venues with event planning and show management. This position oversees the logistics and execution of several Butler University signature events as well as special events for their assigned internal campus departments. Additionally, this position handles various external space rentals as assigned.

Responsibilities

• Planning the execution of multiple Butler University events as well as day-of management.
• Coordinating with various stakeholders (including event owners) from several campus departments as well as public safety, facilities and any other affected by the event.
• Maintains close relationships with outside vendors involved in the event planning process.
• Managing event budgets and contributing to the development of the department's annual budget process, including assisting operations with settlements.
• Understanding and adhering to any compliance and regulations in relation to events. Contributing to the development and creation of standard operating procedures and other documents for managing and/or communicating event information.
• Assisting with event management in performance venues.
• Understand and implement all policies and procedures related to crowd and house management.
• Other duties as assigned.

Required Qualifications

• Bachelor's Degree
• 1-2 years of event management experience
• Experience with Microsoft Office suites

Preferred Qualifications

• Experience with event management/set up software: Visio, CAD, Graphic Design
• Experience with event booking software: EMS, Event Booking/Venue Ops,

BU Benefits and Perks

• Please check out Butler's Total Rewards website to learn more about our benefit offerings, which include:

• Paid Time Off and Holidays :

  • 20 days of paid time off (vacation and PTO days) per Fiscal year

  • 8 Paid Holidays

  • In addition, a paid Winter Break between Christmas Eve and New Year's Day

  • Paid Parental Leave (after 1 year of full-time employment)

• Health :

  • Comprehensive medical, dental, and vision plans including disability and life insurance programs

• Retirement :

  • 10% employer contribution after 1 year of full-time employment

• Tuition Assistance :

  • Remission of tuition for classes taken at Butler for employees, spouses, and dependent children.

  • Eligibility after 9 months of full-time employment

  • Employees & spouses- undergraduate/graduate degrees

  • Dependents (under age 26)- undergraduate degree

    • Covers tuition only

  • Tuition Exchange Program for Dependents at participating institutions

• Butler Facilities Access, Discounts and Perks :

  • Access to Butler's on-site fitness facility and libraries for full-time staff and faculty

  • LinkedIn Learning Courses

  • Free premium subscription to the Calm App

  • Free subscription to the WSJ, The Economist, and NYT

  • Discount at the College Bookstore

  • Discount on select Athletic and Arts/Events Center Performances

About Us

Butler University is a private, nationally recognized comprehensive university encompassing seven colleges: Arts, Business, Communication, Education, Liberal Arts & Sciences, Pharmacy & Health Sciences and Founder's College. Approximately 4,500 undergraduate and 1,000 graduate and doctoral students are enrolled at Butler, representing 46 states and 24 countries. Join us at the crossroads of tradition & transformation. A career at Butler University offers more than just a job—it's an opportunity to join a dedicated, innovative, and supportive community grounded in equity, academic excellence, and meaningful impact. Aligned with Boldly Butler, our strategic plan, faculty and staff play a vital role in delivering transformational learning experiences, enriching our campus and community, and ensuring a thriving Butler for generations to come. Butler University is an equal opportunity employer. We welcome applications from all individuals, regardless of age, sex, race, religion, color, disability, protected veteran status, national origin, or any other legally protected category.

Job Info

• Job Identification 2013
• Job Category Arts and Events
• Job Schedule Full time
• Locations 4602 Sunset Ave, Indianapolis, IN, 46208, US