Payroll Assistant

Job Description

Job Description

We are looking for a detail-oriented Payroll Assistant to support payroll operations within a manufacturing environment in Fairfield, Ohio. This role focuses on maintaining accurate employee pay and timekeeping records, responding to payroll inquiries, and helping ensure payroll activities run smoothly each pay period. The ideal candidate is organized, dependable, and comfortable working with confidential information while providing reliable support to employees and staff.

Responsibilities:

• Assist with clerical and administrative activities that support the biweekly payroll cycle from start to finish.

• Examine attendance logs and submitted timesheets each day to identify missing entries, inconsistencies, or items that could affect employee pay.

• Respond to payroll and timekeeping questions from contract workers and internal employees in a timely and helpful manner.

• Act as the first point of contact for walk-in inquiries related to pay, hours worked, and timekeeping matters.

• Enter and maintain contract employee records in the Time on Demand system with a high level of accuracy.

• Organize payroll documentation, employee files, and archived records to support retention, compliance, and audit readiness.

• Provide coverage for payroll orientation sessions when the supervisor is unavailable.

• Update, review, and maintain employee information across payroll and timekeeping platforms to keep records current and accurate.

• Prior experience in payroll support, timekeeping, administrative coordination, or employee-facing office work is preferred.

• Ability and willingness to learn payroll processes, policies, and supporting systems through on-the-job training.

• Strong computer proficiency, including confidence using payroll, timekeeping, and data entry systems.

• Good accuracy in data entry and the ability to maintain organized records.

• Effective verbal and written communication skills for assisting employees and answering questions clearly.

• Working knowledge of Microsoft Office applications, especially Word and Excel.

• Ability to handle sensitive employee information with discretion, manage competing priorities, and meet deadlines in a fast-paced setting