Accounts Receivable & Billing Specialist

Job Title Job Description Required Education High School Diploma or equivalent Required Skills Strong attention to detail and accuracy Ability to organize and maintain invoices and supporting documentation Strong written communication skills Ability to respond to client and internal email inquiries in a timely manner Ability to manage a shared email inbox and ensure requests are completed and properly filed Experience or comfort working with spreadsheets and tracking logs Ability to prioritize recurring daily and monthly responsibilities Strong organizational and follow-up skills Ability to maintain accurate records for audit-related purposes Comfortable working independently with repetitive, process-driven tasks Basic computer and Microsoft Office proficiency Preferred Skills Microsoft Excel Great Plains / Microsoft Dynamics GP Nordic or similar invoicing platforms Shared-drive document management Accounts receivable tracking Aging-report review Collections follow-up Invoice reconciliation Financial documentation and audit support Required Experience Candidates should have relevant experience in one or more of the following areas: Invoicing Billing Accounts receivable Collections Accounting support Financial administration Office administration involving invoices or payment records Spreadsheet and tracking-log maintenance Client email correspondence Preferred Experience Previous Accounts Receivable, Billing, Collections, or Accounting Clerk experience Experience pulling, preparing, and distributing customer invoices Experience reviewing accounts-receivable aging reports Experience sending collection notices or following up on outstanding balances Experience using Great Plains / Microsoft Dynamics GP Experience maintaining invoice logs or audit-tracking spreadsheets Experience managing a shared accounting or billing inbox Experience working in a high-volume corporate finance or administrative environment Job Duties Assist with invoicing by pulling invoices from Nordic. Save invoices and related documentation to the appropriate shared drive. Prepare invoices for delivery to clients. Email invoices and supporting documentation to clients. Support daily Assistance invoicing activities and monthly USNAS invoicing activities. Respond to email inquiries in a timely manner. Maintain shared email inboxes. Ensure emails have been addressed and moved into the appropriate client folders once completed. Pull USNAS invoices from Great Plains. Save USNAS invoices to the shared drive and prepare them for client delivery. Review USNAS accounts-receivable aging. Send collection letters and aging information as needed. Complete collection-related activity daily. Maintain spreadsheets and tracking logs documenting invoices sent. Maintain records supporting audit-related activities. Perform additional related duties as needed. Typical Day A typical day will involve a combination of invoice processing, email management, accounts-receivable follow-up, spreadsheet maintenance, and document organization. **Only those lawfully authorized to work in the designated country associated with the position will be considered.** **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.**