9500 - AP Inventory Clerk

Rediscover Extraordinary.

Position: ACCOUNTS PAYABLE INVENTORY CLERK

Reports to: AP SUPERVISOR

Department FINANCE & ACCOUNTING

Classification: NON-EXEMPT

JOB DESCRIPTION

Compile and maintain accounts payable records related to inventory.

DUTIES

Primary Responsibilities:

• Match invoices to received products on packing lists. Check billing accuracy in price, freight, etc., and research any discrepancies. If any discrepancies do exist, gain the appropriate approval before performing any actions such as a PRA or a short payment of invoice.
• Set up vouchers for inventory by entering invoices into the AP subledger and simultaneously clearing inventory off the open receiver report.
• Process vendor RA’s and credit memos for return to vendor paperwork from the returns department.
• Process credit and debit memos for Accounts Receivable, Customer Service, and Merchandising departments and for special events such as the annual company golf tournament.
• Review and reconcile the open receiver report weekly for assigned vendors. Identify missing invoices and request any invoices from vendors if necessary.
• Reconcile inventory vendor AP accounts weekly for assigned vendors based on the reconciliation schedule. Review and research any discrepancies before entering any invoices, debit memos, or credit memos. Gain appropriate approval for any re-pays or abnormal debit memos prior to entry.
• Tracking and receiving direct drop shipments, including invoicing to customers.
• Enter freight invoices based on the freight invoice SOP.
• On a regular basis, washout ACH, wire, and auto-draft vendor accounts.
• Serve as a liaison with vendors, including accepting vendor calls and responding to or generating email requests.
• Remain familiar and compliant with all company policies and procedures in the performance of job duties and regarding individual activities and behaviors.
• Maintain acceptable attendance in accordance with company policies and departmental standards.
• Conduct self in a professional, courteous, respectful, and friendly manner always when interacting with coworkers, clients or vendors.
• Other duties to be assigned as needed.

Secondary Duties (Backup as needed):

• Set up vouchers by entering invoices for all General Accounts Payable expenses. Get the appropriate approval and verify any necessary backup documentation prior to processing invoices.
• Run aging report weekly to process payments.
• Gain knowledge of the check-run process to provide backup if needed.
• Handle wire transfer releases.
• Process all voided checks and upload to bank.

EDUCATION & EXPERIENCE

Education:

• High School diploma or GED required.
• Some vocational or college preferred.

Experience:

• 1 year computer accounting experience required.
• 1 year of inventory Accounts Payable experience preferred.

SKILLS & CERTIFICATION

Skills:

• Minimum typing speed of 45 WPM.
• Advanced data entry/ten key skills.
• Good verbal communication skills (face-to-face and over the phone).
• Follow-up and follow-through capabilities.
• Superior attention to detail.
• Strong organizational skills.
• Ability to work in a team environment.
• Ability to function successfully in a fast-paced environment.
• Flexible work hours/lunch hours as job loads dictate.

Typical Physical Demands:

• Requires prolonged sitting, some bending and stooping. Occasional lifting of up to 25 lbs. Manual dexterity sufficient to operate a computer keyboard and calculator. Requires normal range of hearing and vision.

**This job description should not be construed to imply that these requirements are the exclusive standards of the position. All employees may be required to follow any other instructions, cross-train in other positions and to perform other duties, as required by workloads. **

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