Property Operations Administrative Assistant

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Administrative Assistant - Property Management & Real Estate Office

Location: Bloomington, Indiana Job Type: Full-Time Salary: Competitive, based on experience

About Us: Property Stars and Partners Realty Group are a well-established property management and real estate firm, dedicated to providing exceptional services to both our clients and tenants. We pride ourselves on a collaborative, supportive work environment where each team member plays a crucial role in our success. We are currently seeking a highly motivated and detail-oriented Administrative Assistant to join our dynamic team.

Job Summary: As an Administrative Assistant, you will play an integral role in supporting the day-to-day operations of our property management and real estate office. You will work closely with our team to ensure smooth office functions, assist with tenant and client inquiries, and contribute to various administrative tasks to keep the office running efficiently.

Key Responsibilities:

• Answer phone calls and respond to emails, directing inquiries to the appropriate staff member.
• Maintain and organize office files, both digital and physical, ensuring all documents are up to date and accessible.
• Assist in scheduling appointments, property showings, and meetings.
• Coordinate maintenance requests and follow-up with vendors and tenants.
• Prepare and proofread letters, memos, reports, and other documents.
• Handle tenant billing, rent collection, and process payments.
• Assist with property marketing, including updating listings and preparing marketing materials.
• Manage office supplies, order equipment, and track inventory.
• Ensure all correspondence and documentation comply with company policies and legal requirements.
• Provide general office support to property managers, real estate agents, and other team members as needed.
• Keep work area neat, clean, and tidy.

Qualifications:

• Previous experience in an administrative or office support role, preferably in real estate or property management.
• Strong communication skills, both written and verbal.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple tasks and prioritize effectively.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, etc.) and other office software.
• Knowledge of property management software is a plus.
• Ability to work independently and collaboratively as part of a team.
• Professional demeanor and customer service-oriented attitude.
• High school diploma or equivalent required; college degree is a plus.

Benefits:

• Competitive salary.
• Opportunities for career growth and development.
• Collaborative and supportive work environment.
• Paid time off and holidays.
• 401k plan.

How to Apply: If you are a proactive, detail-oriented individual with a passion for real estate and property management, we would love to hear from you! Please submit your resume and cover letter through Indeed.

We are an equal opportunity employer and encourage individuals of all backgrounds to apply.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Paid time off
• Professional development assistance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Work Location: In person