House Manager / Family Assistant

Job Title: House Manager / Family Assistant Location: Vienna, VA 22180 Employment Type: Full-time, 40 hours per week Schedule: Monday - Friday, 11am - 7pm Compensation: $33–$38/hour, based on experience Benefits: Competitive benefits package may include paid time off and/or sick leave, paid holidays, a health insurance stipend, guaranteed hours, and additional benefits as applicable. Start Date: ASAP Requirements Ability to maintain a smoke-free environment Must have reliable transportation Ability to navigate multiple flights of stairs throughout the day EpiPen administration experience, preferred CPR and first aid certification, preferred Skylight calendar fluency preferred. Spanish language proficiency, preferred Candidates are required to be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines (including COVID-19 and influenza), subject to applicable legal accommodations. Must be authorized to work in the United States. About Our Family We are a warm, busy household of four with two high-energy boys, ages 5 and 3, and two full-time professional parents entering demanding new chapters in their careers. Our home is lively, loving, and always in motion. We value structure, good systems, and thoughtful routines, and we know how quickly the day-to-day details can pile up when work, school, appointments, meals, errands, and family logistics are all happening at once. After long days, we want our home to feel like a haven: a grounded, calm place where everyone can decompress, reconnect, and enjoy being together. We have a weekly cleaning service and landscaper already in place, so this role is not about deep cleaning or managing the household from the outside. It is about bringing daily order, consistency, and care to the rhythms of our home so the whole family has more breathing room. We are more introverted by nature and work best with someone who is collaborative, proactive, discreet, and comfortable with clear, professional communication. We are not looking for someone to manage around us; we are seeking a long-term partner who can become a natural extension of the household. The right person will notice what needs attention, help create and maintain systems that make daily life feel smoother, and support the home in a way that feels calm rather than rigid or over-managed. Our boys are energetic, curious, and full of personality, and they need someone who can keep up with them and genuinely enjoy their energy. At the same time, this role is about supporting the whole family vision: a smoother-running home that allows us to focus on what matters most — quality time together, supporting each other’s growth and passions, and creating a home environment where everyone can recharge, connect, and thrive. Who You Are / What We're Looking For You are a motivated, highly organized, and proactive professional who takes pride in helping a household run smoothly. You are systems-oriented and detail-minded, but also very hands-on, finding real satisfaction in the daily work that keeps a family home functioning well. You bring warmth, foresight, experience, and sound judgment to both big-picture planning and practical execution. You can create flexible, easy-to-maintain systems; navigate scheduling tools and school portals; and keep the many moving pieces of a family home organized and cared for. Your presence is calm, warm, discreet, and professional. You read the room, know when to engage and when to give space, and bring a low-ego, collaborative approach that creates calm without over-managing. You are also patient, grounded, and engaging with young children, with the energy and stamina to keep up with two active boys while maintaining a steady tone. While this is not a traditional nanny role, comfort with children and family rhythms is essential. Experience working around food allergies is important, as you understand that dietary needs and household accommodations are genuine safety considerations, not simply preferences. We are hoping to create more ease in the day-to-day rhythm of our home, reduce the mental load we carry as parents, and make more space for our family to connect, recharge, and thrive. Key Responsibilities Family Support Afternoon pick-ups Daily afternoon supervision plus occasional back-up childcare Daily preparation of backpacks/clothing/snacks Kid-related errands Meal Support Prep healthy meals/snacks, including 4 weekday dinners, batch-cooked breakfasts, and snacks Follow dietary needs/preferences (No tree nuts, stone/pitting fruits, shellfish. An extensive list will be provided) Prep school lunches Grocery shopping Kitchen clean-up and maintenance Laundry & Linens Wash/fold/organize laundry Ironing/steaming and special garment care Linen rotation Maintain tidy and well-stocked laundry areas Household Organization & Maintenance Create and/or maintain household organization systems Daily resets and prep home for cleaners Light tidying (dishes, surfaces, vacuum high-traffic areas) Seasonal swaps (clothing, décor, bedding) Prepare and coordinate donation drop-offs Occasional packing/unpacking for travel (kids only) Change batteries, light bulbs, smoke detectors, etc. Roll out the trash bins on Wednesday evening Inventory & Errands Restock pantry/fridge/household supplies Manage running household supply lists Manage household orders and subscriptions (Amazon/Costco/Target) Returns, dry cleaning, gift shopping Mail and package handling Breakdown boxes Special Projects Refresh garage/mudroom/entry Organizational projects (toys, gear) Kids art scanning projects Occasional holiday hosting prep Kids' artwork scanning and archiving Closet organization and purging Vehicle Upkeep Schedule maintenance Fueling/cleaning/organizing vehicles Track registration/insurance Administrative & Personal Assistant Support Family calendar/Skylight management (including household schedules) Manage school and camp email correspondence, registration, and milestones Coordinate with weekly cleaning service Oversee cleaners/contractors/landscapers Research/coordinate repairs and quotes Event and appointment coordination #J-18808-Ljbffr Sage Haus LLC.