Administrative Assistant

Job Description

Job Description

JOB TITLE: Administrative Assistant

STATUS: Non-Exempt

Type: Full Time

An Administrative Assistant (AA) has an intricate and valuable role within a law firm. The role of the AA is to perform various duties crucial to, and plays an intricate part in, the management of the workflow and business practice and should be able to objectively analyze and evaluate appropriate solutions in an efficient and effective manner. In managing processes and tasks required during the lifecycle of a legal matter, an AA will be part of a team whose contributions highlight critical-thinking skills with project and information management. Other specific duties include supporting lawyers and paralegals, managing numerous calendars, processing correspondence and mailings, file management, researching, verifying, composing legal documents, and managing billing. This is an excellent opportunity for those who excel at managing multiple projects and tasks, are proficient at using software and motivated to learn new software, who have acute attention to detail, and enjoy a professional environment.

Qualifications:

• 3+ years of corporate law experience
• 2+ years of legal billing experience
• Intellectual property technology experience preferred
• Expert Microsoft Office skills
• Outstanding organizational, interpersonal, and administrative skills
• Attention to detail
• Ability to multi-task
• Excellent writing skills (proper use of punctuation, spelling, grammar, diction, and style)
• Excellent proofreading skills
• Excellent communication and telephone skills, with the ability to communicate effectively in a clear and understandable manner
• Ability to interpret and follow written, oral, diagram or schedule format instructions

Education:

• Associate degree or equivalent related work experience

Note: This job description is intended to provide general information about the position and is not intended as a complete list of all job duties nor an employment contract. As with all positions, the responsibilities, duties, and requirements of this job may change at any time with or without notice.