Senior Administrative Coordinator

Overview At PNNL,our core capabilities are dividedamongmajor departmentsthat werefer to as Directorates within the Lab,focused on a specific area of scientific research orother function, with its own leadership teamand dedicated budget. Ourdirectorates related toMission Support & OperationsincludeOffice ofGeneral Counsel, Business Services, Communications andExternal Engagement,Operational Systems,CommunicationsandInformation Technology,andPerformanceManagement. The Operational Systems Directorate (OSD) leads delivery of PNNL’s 10-year, $1.2 billion campus construction portfolio— the single largest construction and modernization effort in the Laboratory’s history. OSD oversees operations and facility services, maintenance, and infrastructure planning. A team ofnearly 800staff comprise OSD, spanning in a wide range of disciplines, including craftspeople, engineers, construction professionals, technicians, scientists, administrators, and specialists. Together, they ensure that PNNL’s assets, services, and OSD-led programs are managed and performing safely, securely, reliably, effectively, and efficiently. The directorate stewards more than $250 million in annual budget authority; managing more than 2.5 million square feet of facility space across two campuses; overseeing approximately 200 regulatory program areas; and executing a multi-million-dollar facility and infrastructure project portfolio. Responsibilities The Senior Administrative Coordinator provides high-level, proactive administrative coordination and operational support to PI&E division staff. Working autonomously within established procedures and practices, this role applies specialized knowledge across a variety of administrative work processes to anticipate needs, coordinate priorities, resolve issues, and ensure timely, effective support across PI&E and closely related organizations. The successful candidate exercises sound judgment handles sensitive information with discretion, and serves as a knowledgeable resource on Laboratory tools, processes, policies, and administrative best practices. Key Responsibilities Provide comprehensive, proactive administrative support to the PI&E staff, manage complex calendars for PI&E leadership, coordinate meetings and logistics, prepare agendas and materials, track action items, and manage executive correspondence. Anticipate administrative, scheduling, reporting, and information needs; gather and organize information, identify potential conflicts or gaps, and take appropriate action within established procedures to keep division priorities moving forward. Coordinate end-to-end travel and expense processes for staff including travel requests, itinerary planning, expense reporting, corporate card monitoring, issue resolution, compliance documentation, and guidance on applicable policies and best practices. Serve as a primary administrative point of contact for staff, providing support and guidance on Laboratory tools, processes, policies, and best practices related to training, IT hardware, procurement, DOE correspondence, meeting coordination, and other administrative services. Coordinate division purchasing and supply needs, including supplies, materials, and equipment; initiate and track purchase requests, resolve routine and issues, and help ensure requests are complete, timely, and compliant with applicable requirements. Support FIGC activities and associated administrative processes, coordinating information, documentation, scheduling, and follow-through as needed. Assists with submitting and tracking staff memberships, licenses, and certifications, including preparing written justifications and processing related purchases. The position ensures all documentation is accurate, current, and compliant with organizational requirements. Coordinate recruiting and hiring activities, including creation and routing of job requisitions, interview scheduling, panel logistics, preparation of materials, and candidate and panel communications, onboarding, in partnership with hiring managers and HR/Talent Acquisition. Coordinate new-hire onboarding from pre-arrival through the first weeks of employment, including orientation, access requests, workspace readiness, equipment provisioning, required training, introductions, and first-week schedules. Coordinate and track formal correspondence, including letters, memos, and notifications, from draft through review, approval, signature, distribution, and archiving; complete required Correspondence and Commitment Tracking System training. Draft, edit, and format clear, professional communications, presentations, meeting materials, and other content that may be distributed across multiple organizations; ensure materials are accurate, complete, and appropriate for the intended audience. Maintain organized electronic and physical records, meeting documentation, operational materials, and administrative records; support consistent records management and retrieval practices. Apply knowledge of PI&E and Laboratory processes to identify and address administrative issues, gather information needed to resolve or elevate problems, and coordinate with appropriate partners through resolution. Provide guidance and support to administrative team members and share knowledge, tools, and effective practices that strengthen consistency and continuity of administrative support. Participate actively as a member of the Operational Systems Directorate administrative team, providing cross-coverage and backup support during absences and contributing to coordinated administrative practices across the directorate. Identify opportunities to improve administrative workflows, coordination, and service; recommend practical improvements and support implementation within established procedures and practices. This position is based in Richland, WA and requires an onsite presence 4 days a week. Qualifications Minimum Qualifications: High school diploma/GED and 8 years of relevant experience in an administrative environment -OR- AA degree or higher and 6 years of relevant experience in an administrative environment. Experience in planning meetings and coordinating travel Preferred Qualifications: Professional judgment in fast‑moving operational environments. Effective relationship management with staff, subcontractors, and leadership. Exceptional attention to detail across scheduling, documentation, and operational coordination. Initiative and ownership of administrative workflows and improvement opportunities. Clear, confident communication, both written and verbal. Experience coordinating business travel, including travel planning, booking, expense reporting, and account reconciliation using the Concur travel system. Additional Information Not Applicable. Testing Designated Position This is not a Testing Designated Position (TDP). About PNNL Pacific Northwest National Laboratory (PNNL) is a world‑class research institution powered by a highly educated, diverse workforce committed to the values of Integrity, Creativity, Collaboration, Impact, and Courage. Every year, scores of dynamic, driven people come to PNNL to work with renowned researchers on meaningful science, innovations and outcomes for the U.S. Department of Energy and other sponsors; here is your chance to be one of them! At PNNL, you will find an exciting research environment and excellent benefits including health insurance, and flexible work schedules. PNNL is located in eastern Washington State—the dry side of Washington known for its stellar outdoor recreation and affordable cost of living. The Lab’s campus is only a 45‑minute flight (or ~3 hour drive) from Seattle or Portland, and is serviced by the convenient PSC airport, connected to 8 major hubs. Commitment to Excellence and Equal Employment Opportunity Our laboratory is committed to fostering a work environment where all individuals are treated with fairness and respect while solving critical challenges in fundamental sciences, national security, and energy resiliency. We are an Equal Employment Opportunity employer. Pacific Northwest National Laboratory (PNNL) is an Equal Opportunity Employer. PNNL considers all applicants for employment without regard to race, religion, color, sex, national origin, age, disability, genetic information (including family medical history), protected veteran status, and any other status or characteristic protected by federal, state, and/or local laws. We are committed to providing reasonable accommodations for individuals with disabilities and disabled veterans in our job application procedures and in employment. If you need assistance or an accommodation due to a disability, contact us at View email address on click.appcast.io. Drug Free Workplace PNNL is committed to a drug‑free workplace supported by Workplace Substance Abuse Program (WSAP) and complies with federal laws prohibiting the possession and use of illegal drugs. If you are offered employment at PNNL, you must pass a drug test prior to commencing employment. PNNL complies with federal law regarding illegal drug use. Under federal law, marijuana remains an illegal drug. If you test positive for any illegal controlled substance, including marijuana, your offer of employment will be withdrawn. Security, Credentialing, and Eligibility Requirements As a national laboratory, PNNL is responsible for adhering to the Homeland Security Presidential Directive 12 (HSPD-12) and Department of Energy (DOE) Order 473.1A, which require new employees to obtain and maintain a HSPD-12 Personal Identify Verification (PIV) Credential. To obtain this credential, new employees must successfully complete the applicable tier of federal background investigation post hire and receive a favorable federal adjudication. The tier of federal background investigation will be determined by job duties and national security or public trust responsibilities associated with the job. All tiers of investigation include a declaration of illegal drug activities, including use, supply, possession, or manufacture within the last 1 to 7 years (depending on the applicable tier of investigation). Illegal drug activities include marijuana and cannabis derivatives, which are still considered illegal under federal law, regardless of state laws. For foreign national candidates: If you have not resided in the U.S. for three consecutive years, you are not eligible for the PIV credential and instead will need to obtain a favorable Local Site Specific Only (LSSO) Federal risk determination to maintain employment. Once you meet the three‑year residency requirement thereafter, you will be required to obtain a PIV credential to maintain employment. The tier of federal background investigation required to obtain the PIV credential will be determined by job duties at the time you become eligible for the PIV credential. Mandatory Requirements Please be aware that the Department of Energy (DOE) prohibits DOE employees and contractors from having any affiliation with the foreign government of a country DOE has identified as a “country of risk” without explicit approval by DOE and Battelle. If you are offered a position at PNNL and currently have any affiliation with the government of one of these countries, you will be required to disclose this information and recuse yourself of that affiliation or receive approval from DOE and Battelle prior to your first day of employment. Rockstar Rewards medical insurance dental insurance vision insurance robust telehealth care options several mental health benefits free wellness coaching health savings account flexible spending accounts basic life insurance disability insurance* employee assistance program business travel insurance tuition assistance relocation backup childcare legal benefits supplemental parental bonding leave surrogacy and adoption assistance fertility support Employees are automatically enrolled in our company‑funded pension plan* and may enroll in our 401 (k) savings plan with company match* Employees may accrue up to 120 vacation hours per year and may receive ten paid holidays per year. * Research Associates excluded. **All benefits are dependent upon eligibility. Notice to Applicants PNNL lists the full pay range for the position in the job posting. Starting pay is calculated from the minimum of the pay range and actual placement in the range is determined based on an individual’s relevant job‑related skills, qualifications, and experience. This approach is applicable to all positions, with the exception of positions governed by collective bargaining agreements and certain limited‑term positions which have specific pay rules. As part of our commitment to fair compensation practices, we do not ask for or consider current or past salaries in making compensation offers at hire. Instead, our compensation offers are determined by the specific requirements of the position, prevailing market trends, applicable collective bargaining agreements, pay equity for the position type, and individual qualifications and skills relevant to the performance of the position. Minimum Salary USD $31.63/Hr. Maximum Salary USD $45.91/Hr. #J-18808-Ljbffr