Office Administrator / Operations Coordinator

We are looking for a high-performing Office Administrator who can take ownership of daily operations and keep our business running efficiently and professionally. This is not a passive admin role — we need someone organized, proactive, and capable of managing multiple priorities in a fast-paced environment. Responsibilities Manage day-to-day office operations and administrative workflows Coordinate schedules, meetings, and internal communications Support project tracking, documentation, and reporting Handle vendor coordination, purchasing, and follow-ups Maintain organized records, files, and systems Assist with payroll operations and administrative tasks What We’re Looking For 3+ years of experience in an administrative or operations role Strong organizational and time management skills Ability to prioritize, problem-solve, and take initiative Professional communication skills (written and verbal) Proficiency in Microsoft Office (Excel, Word, Outlook) Reliable, detail-oriented, and accountable Bonus Points (Preferred, not required) Experience in construction, manufacturing, or industrial environments Familiarity with project coordination or job tracking Experience with QuickBooks or similar systems Compensation Competitive salary based on experience ($48,000 – $52,000 range depending on experience) Read This Before Applying We are looking for someone who takes ownership, stays organized under pressure, and follows through. If you are looking for a low-responsibility or purely clerical role, this is not the right fit. Benefits: Paid time off Education: High school or equivalent (Required) Experience: Office management: 3 years (Preferred) Language: Spanish (Required) License/Certification: Certified Notary Public (Required) Work Location: In person (Current Office at Queens (Jamaica) then it'll be at Ronkonkoma Benefits: Paid time off Employment Type: Full Time Years Experience: 3 - 5 years Salary: $48,000 - $52,000 Annual Bonus/Commission: No