Payroll Benefits Coordinator

Job Description

Job Description

Immediate Opening for a FT Payroll / Benefits Coordinator:

About OFC

Our busy orthopedic clinic is open 8 am to 5 pm Monday - Friday. In-office position for 40 hours per week.

For more than six decades, Orthopaedic & Fracture Clinic (OFC) has been Southern Minnesota’s trusted source for exceptional orthopedic and sports medicine care. As an independent, physician-owned practice founded in 1957, we take pride in offering expert, personalized treatment across every orthopedic specialty. Our board-certified physicians, advanced providers, and dedicated staff are deeply committed to restoring mobility, relieving pain, and improving quality of life through leading-edge treatments and compassionate care.

At OFC, patients benefit from the best of both worlds—expertise you can count on and a community-based practice that puts your needs first. From diagnosis to recovery, we deliver comprehensive, patient-centered orthopedic care under one roof using the latest medical advancements and technology. Whether you're recovering from injury, managing a chronic condition, or preparing for surgery, we’re here to help you move better, live better, and return to what you love.

Experience/Education

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration or a related field required; Bachelor's degree preferred.
• Minimum of 3 years of experience in payroll administration, benefits administration, or a related field.
• Experience processing payroll and administering employee benefit programs required.
• Experience with payroll systems and payroll tax reporting, W-2 preparation, and year-end payroll processes preferred.
  

Knowledge, Skills, and Abilities

• Strong understanding of payroll processing, payroll taxes, deductions, and wage and hour requirements.
• Knowledge of employee benefits administration, including medical, dental, vision, life, and disability insurance plans.
• Ability to maintain confidential and sensitive employee information with the highest level of discretion.
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and competing demands.
• Excellent attention to detail and accuracy in data entry, payroll processing, and compliance reporting.
• Effective verbal and written communication skills with the ability to interact professionally with employees, management, vendors, and government agencies.
• Demonstrated problem-solving skills and ability to exercise sound judgment when handling employee and payroll matters.
• Ability to work independently while also collaborating effectively as a member of a team.
• Familiarity with leave administration programs, including FMLA, PFML, and other protected leave regulations.
• Understanding of Equal Employment Opportunity (EEO), Affirmative Action, and workforce reporting requirements.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.

Responsibilities

Payroll Administration (40–50%)

• Process payroll
• Review and verify employee timecards and PTO
• Calculate overtime, bonuses, etc.
• Process new hires, terminations, and pay rate changes
• Ensure payroll taxes and deductions are accurate
• Reconcile payroll reports and resolve discrepancies
• Prepare quarterly tax filings for withholding, unemployment and PFML taxes
• Calculate and remit employer HSA contributions
• Prepare year-end payroll documents (e.g., W-2s)
• Maintain payroll records and ensure data accuracy

Benefits Administration (20–30%)

• Administer health, dental, vision, life insurance, and retirement plans
• Process new enrollments and qualifying life event changes
• Coordinate annual open enrollment
• Calculate 401(k) contributions and match each pay period and remit to Capital Group
• Calculate annual profit-sharing contribution and remit to Capital Group
• Responsible for annual employee communication for benefit plan
• Manage COBRA, FMLA, and leave-related benefit changes (as applicable)
• Communicate benefit options and eligibility to employees
• Work with North Risk Partners to determine benefits by department

Compliance (10–15%)

• Ensure payroll complies with federal, state, and local wage laws
• Maintain compliance with tax withholding requirements
• Support audits and maintain required documentation
• Keep employee records confidential and compliant with privacy requirements
• Monitor changes in payroll and benefits regulations
• Ensure accurate record retention and reporting

Employee Support (10–15%)

• Respond to employee payroll and benefits questions
• Resolve paycheck discrepancies and deduction issues
• Assist employees with benefit enrollments and claims questions
• Provide guidance on leave, PTO balances, and payroll policies

HR Support (5–10%)

• Assist with onboarding and offboarding processes
• Update employee information in the Bamboo
• Support HR projects as needed
• Generate HR and payroll reports for leadership

Benefits

• Full-time employees are eligible for health, dental, vision, disability, and life insurance. They earn Paid Time Office, Extended Illness Time, and Holiday Pay. They are allowed to participate in our 401(k)/profit sharing plan. We reimburse continuing education credits.
• Additionally, OFC believes in creating a fun work environment. We have an annual holiday party, summer employee event, volunteer opportunities, and various events throughout the year to show gratitude to our employees. 

Physical Demands and Work Environment

This position is typically sedentary, involving prolonged sitting (over 50%), using hands for typing/data entry or using controls (repetitive motion); simple grasping and fine manipulation, close visual acuity for computer work, reading, and occasional light lifting (under 10-20 lbs.). Essential demands include operating standard office equipment, communicating verbally, hearing and conveying ideas clearly (written and spoken). Occasional standing, walking short distances, reaching, bending, or stooping to access files or supplies.  Ability to support muscles for prolonged tasks and maintain focus.

Equal Opportunity Statement

This notification affirms the Orthopaedic & Fracture Clinic’s policy of providing equal employment opportunities to all employees and applicants for employment following all applicable laws, directives, and regulations of federal, state, and local governing bodies or agencies. The Orthopaedic & Fracture Clinic will consider all applicants for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability status. Upon request, the Orthopaedic & Fracture Clinic will provide entities with a copy of our current Equal Employment Opportunity policy, please email ofc-clinic.com or call View phone number on ziprecruiter.com.