HR Coordinator

Job Description

Job Description

Job Title : Human Resource Coordinator

Job code :

FLSA Status :

_  Exempt    X  Non-exempt

Program: Progressive PHP of Seaside Health System

Reports To : Senior Executive Assistant

Supervisory Responsibility (check one):

Yes                         X    No

Origination Date: May 2022

Date Approved:

Ø     Equal Employment Opportunity

Progressive PHP of Seaside Health System is committed to the principle of Equal Employment Opportunity for all employees and applicants.  It is our policy to ensure that both current and prospective employees are afforded equal employment opportunity without consideration of race, religious creed, color, national origin, nationality, ancestry, age, sex, marital status, sexual orientation, or disability in accordance with local, state, and federal laws.

Ø     Americans with Disabilities Act

Applicants as well as employees who are or become disabled must be able to perform the essential job functions either unaided or with reasonable accommodation.  The organization shall determine reasonable accommodation on a case-by-case basis in accordance with applicable law.

Position Summary:

The Human Resources Coordinator provides high quality Human Resource services in addition to payroll processing, and receptionist and general clerical duties. Responsible for all administrative duties assigned by the Senior Executive Assistant, or the Program Director.

Qualifications:

Education

Years of Related Experience

Minimum

Preferred

Minimum

Preferred

High School Graduate / Equivalent

X

0-1

X

Professional Certification

1-3

X

Technical School / 1 Year College

3-5

Technical School / 2 Years College / Associate’s Degree

5-8

Bachelor’s Degree

X

8-10

Master’s Degree

Required Knowledge, Skills, Licensure, Training & Travel Requirements (if applicable):

Education :  Must have high school diploma. Bachelor’s degree preferred Must maintain CPI and CPR certifications.

Work experience :  Experience, in Human Resource field preferred.

Knowledge, Skills & Abilities: Must have excellent telephone etiquette; strong communication skills (oral and written); positive people skills. Must be computer literate. Organizes and prioritizes work.

Interpersonal Skills : 

General Performance: Displays willingness to help others. Uses appropriate customer etiquette, e.g., telephone, conversation, demeanor, etc. Takes directions well, accepts constructive criticism and responds accordingly. Respects customer’s, co-worker’s, and organization’s confidentiality. Follow policies/procedures such as appearance, dress, safety, appropriate patient/staff interactions, etc. Works positively with both internal and external customers. Is punctual in all aspects of work. Adheres to attendance policy.

  Travel Requirements :  None.

Essential Job Duties

% of Time

1.

Performs all Human Resources/Payroll duties:

·         Responsible for pre-interview process.

·         Completes all new hire onboarding and orientations.

·         Responsible for maintaining all personnel files by making sure all paperwork is current and up to date.

·         Responsible for assuring processing all employees benefits and acting as liaison with Corporate HR.

·         Obtaining and verifying all time edits and PTO slips for the input and processing of payroll.

·         Timely processing of payroll.

55%

2.

Perform receptionist/clerical duties:

·         Phones: Answers incoming phone calls and directs the calls to appropriate parties. Responsible to answer general information questions and to obtain complete information for messages received.

·         Typing: Completes general typing assignments.

·         Admit Files: Compiles business office/financial billing files/forms/ folders on new admissions as needed.

·         Administrative Files: Files administrative/business correspondence.

·         Mail: Sorts and routes incoming/outgoing mail as needed.

·         Assists with general clerical duties.

40%

3.

·         Other duties as assigned/required

5%

Guidance Requirement: Indicate the degree to which the position is guided by the Supervisor/Manager

(Check One)

Direct supervision given.  Specific / Detailed instructions provided.

Procedures well established.  Few decisions made.  Supervisor readily available as needed.

X

Independent judgment necessary.  Supervisor is usually available.

Little to no guidance provided by supervisor on daily basis.

Physical Effort Requirement: (Check One)

Little/no physical effort

Physical Effort found in normal office environment

X

Occasional physical effort (e.g., continuous typing, prolonged standing/bending, etc.)

Frequent/strenuous physical effort (e.g., lifting, moving heavy objects, etc.)