Emergency Board Up Operations Coordinator

Job Description

Job Description

When disaster strikes, CIPCO responds. We are a well-established, 24/7 emergency property-securing contractor specializing in emergency board-ups, roof tarping, fire/water damage mitigation, and structural securing across Long Island and the NYC metro area.

We operate in a 100% recession-proof industry —emergencies don't stop, and neither do we. As our office and operations continue to expand, we are looking for a sharp, field-tested leader to run the operational backbone of our office. At CIPCO , you aren't just an employee; you are joining a close-knit, high-performing "family that you choose."

The Mindset We Are Looking For

You are not a traditional corporate desk manager. You have hands-on construction experience , understand field conditions, and know what it takes to get crews, trucks, and materials dispatched under tight timelines. You know how to take control of chaos, calm distressed property owners, delegate tasks effectively, and hold field crews accountable.

If you are a former job site supervisor, lead carpenter, or restoration manager looking to transition your field expertise into a high-octane office leadership role, this is your next step.

Why Join the CIPCO Team?

• Recession-Proof Stability: Work in a steady, high-demand industry that thrives in any economy.
• Fast-Paced, Engaging Environment: No boring days or staring at the clock—every day brings new challenges and problem-solving opportunities.
• Expanding Office: Join a growing company with room for personal career advancement and operational impact.
• Predictable On-Call Balance: Work within a structured on-call rotation so you always know when you are on and when you are off.
• Competitive Earnings: Base salary + Overtime Pay + Structured On-Call Bonuses.

Key Responsibilities

• Emergency Dispatch & Crew Scheduling: Oversee 24/7 emergency call intakes, manage field technician schedules, delegate daily assignments, and ensure rapid response times for property board-ups.
• Insurance & Billing Coordination: Process job logs and specialized invoices, manage accounts receivable/payable (AR/AP), and interface directly with insurance adjusters and property managers.
• Vendor & Inventory Management: Monitor and maintain stock levels for critical emergency supplies (plywood, hardware, safety gear, tools) and schedule maintenance for fleet vehicles and equipment.
• Administrative & Compliance Oversight: Enforce safety protocols, manage secure digital client files, and keep job documentation ready for insurance audits.
• Client & Emergency Communications: Serve as the steady, authoritative voice for property owners, municipal agency reps, and law enforcement following emergency property losses.

Required Qualifications

• Construction & Trades Expertise: MUST HAVE 5+ years of hands-on construction experience (framing, carpentry, restoration, roofing, or general contracting) + supervisory or management experience.
• Office & Operational Experience: 3+ years in office administration, dispatching, or project coordination within the contracting, home services, or emergency mitigation sector.
• In-Office Presence: This is a 100% in-office leadership role at our East Rockaway, NY headquarters.
• Technical Proficiency: Proficient with MS Office (Excel, Word), dispatch/CRM software, basic bookkeeping/billing principles, and multi-line phone systems.
• Key Soft Skills: Strong delegation abilities, high emotional composure under pressure, and clear, decisive communication with both field crews and executive management.

How to Apply

If you have the field experience, administrative chops, and thrive in a fast-paced environment, Apply Now!

\nCompany Description

CIPCO Boarding Co., Inc. is a well-established, family-owned emergency property mitigation and restoration contractor headquartered in the East Rockaway/Lynbrook area of Long Island. Operating since 1989 as the largest board-up firm in the tri-state area, CIPCO provides 24/7 rapid-response services across Long Island, the five NYC boroughs, Westchester, and New Jersey. They specialize in securing residential and commercial properties following fires, storms, break-ins, and natural disasters through emergency board-ups, roof tarping, water pump-outs, temporary fencing, and winterization. With deep roots in the local community and emergency services, CIPCO combines decades of field expertise with a close-knit, family culture to support property owners, municipalities, and insurance carriers during urgent property crises.

Company Description

CIPCO Boarding Co., Inc. is a well-established, family-owned emergency property mitigation and restoration contractor headquartered in the East Rockaway/Lynbrook area of Long Island. Operating since 1989 as the largest board-up firm in the tri-state area, CIPCO provides 24/7 rapid-response services across Long Island, the five NYC boroughs, Westchester, and New Jersey. They specialize in securing residential and commercial properties following fires, storms, break-ins, and natural disasters through emergency board-ups, roof tarping, water pump-outs, temporary fencing, and winterization. With deep roots in the local community and emergency services, CIPCO combines decades of field expertise with a close-knit, family culture to support property owners, municipalities, and insurance carriers during urgent property crises.