Grants Coordinator - Apex

Grants Coordinator

The Grants Coordinator is responsible for managing and supporting all aspects of federal, state, and competitive grants, including grant research, application development, CCIP administration, compliance monitoring, budgeting, reporting, and post-award management to ensure alignment with TMSA's strategic and educational goals.

Benefits:

• 401k with a company match of 7%
• Medical, Dental, and Vision Insurance
• Paid time off
• Retention, Returning Employee, and Winter Bonuses

Qualifications:

• Bachelor's degree in Public Administration, Business Administration, Education, Finance, Accounting, Nonprofit Management, Communications, Computer Science, Information Systems, or a related field required
• Master's degree preferred
• Experience in grant writing and/or grant management
• Experience with NC DPI CCIP system and federal education grants (preferred)
• Experience in a school system or nonprofit organization (preferred)

Skills:

Grant writing and proposal development Grant budget preparation and financial tracking Knowledge of federal, state, and education grant compliance requirements NC DPI CCIP system management and reporting Research and identification of funding opportunities Strong written and verbal communication skills Excellent organizational and time management abilities Data collection, analysis, and reporting skills Attention to detail and accuracy in documentation Project management and deadline coordination Proficiency in Microsoft Office Suite, especially Excel and Word Ability to manage multiple priorities in a fast-paced environment Collaboration and relationship-building with internal and external stakeholders Problem-solving and critical-thinking abilities Ability to maintain confidential records and information Training and support skills for assisting school and program staff

Duties and Responsibilities:

1. NC DPI -CCIP Entitlement Grant Management (NC DPI CCIP)

Coordinate and manage all entitlement grants (e.g., Title I, II, III, IV, IDEA, etc.) using the CCIP system Develop, enter, and maintain grant applications, budgets, and narratives in CCIP Ensure alignment of grant applications with school improvement plans and program needs Submit funding applications, amendments, and revisions in CCIP in a timely manner Monitor grant budgets and expenditures to ensure compliance with approved CCIP plans Prepare for and support NC DPI monitoring and audits Ensure compliance with federal, state, and NC DPI regulations and reporting requirements Maintain accurate records and documentation for all CCIP-related submissions

2. Competitive Grant Research & Applications

Research and identify new grant opportunities aligned with TMSA's mission and strategic priorities Maintain a grant opportunities calendar and tracking system Collaborate with leadership and program teams to develop strong grant proposals Write, edit, and submit grant applications, including narratives, budgets, and supporting documents Coordinate the collection of required data and attachments for submissions

3. Post-Award Grant Management

Oversee implementation of awarded competitive grants Ensure compliance with grant requirements, timelines, and deliverables Track performance metrics and outcomes Prepare interim and final reports for funders Work with the finance team to ensure accurate financial tracking and reporting Support program staff in implementing grant-funded initiatives

4. Collaboration & Communication

Serve as the primary point of contact for grant-related matters Collaborate with school leaders, central office staff, and external partners Provide guidance and training to staff on grant compliance, CCIP processes, and procedures Support audits, monitoring visits, and reviews related to grants

5. Recordkeeping & Systems

Maintain a centralized grant management system (applications, awards, reports, deadlines) Ensure all grant documentation is organized and accessible Track key deadlines, including CCIP submission windows and amendment timelines Maintain copies of CCIP applications, approvals, and revisions for audit readiness