Bookkeeper
Abacus Solutions Group
Accounts Payable
Considering applying for this job Do not delay, scroll down and make your application as soon as possible to avoid missing out.- Process approved accounts payable bills in QuickBooks, verifying accurate coding to the appropriate cost codes and projects as provided by the Construction Admin and Project Managers.
- Execute payment runs according to the established schedule, ensuring all required approvals are obtained prior to payment release.
- Collect, verify, and maintain lien waivers in coordination with the Construction Admin before issuing payments.
- Maintain complete and up-to-date vendor files, including W-9s, certificates of insurance, and payment history.
- Monitor AP aging and proactively flag overdue invoices, payment holds, and other issues to the General Manager and Owner.
Accounts Receivable & Draws
- Prepare and issue client invoices and draw requests based on draw packages submitted by Project Managers.
- Monitor accounts receivable aging and follow up on outstanding invoices to support timely collections.
- Record incoming payments and reconcile receipts against client invoices and project draw schedules.
- Assist with intercompany billing and reconciliations between PDB, Paquin Interiors, and PQ Development.
Payroll & Benefits
- Process bi-weekly payroll accurately and on schedule.
- Maintain accurate payroll records and support compliance with applicable federal and Maryland state requirements.
- Coordinate employee benefits enrollment, payroll deductions, and annual benefit updates.
Monthly Close & Financial Reporting
- Reconcile all bank and credit card accounts on a monthly basis.
- Maintain accurate job costing in QuickBooks by ensuring costs are posted to the appropriate project and cost code.
- Prepare monthly profit and loss statements and balance sheets for Owner review.
- Support the external CPA with year-end close activities and tax preparation.
Compliance & Records
- Maintain organized, accurate, and complete financial records in accordance with applicable retention requirements.
- Monitor and maintain current certificates of insurance for all active subcontractors. xhqgsiq
- Assist with annual audit or financial review preparation and provide supporting documentation as needed.
Vacancy posted 3 days ago
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