HVAC Project Manager

We are seeking an experienced Senior HVAC Project Manager to lead commercial mechanical construction projects from preconstruction through final completion. This individual will oversee the planning, coordination, execution, and financial performance of HVAC and mechanical systems installations, ensuring projects are delivered safely, on schedule, within budget, and in accordance with contract documents and client expectations.
The ideal candidate will have a strong background in commercial HVAC construction, mechanical systems, subcontractor and vendor coordination, project financial management, and client relations. Experience working for a mechanical contractor with a hands-on understanding of field operations, HVAC equipment, piping systems, ductwork, and temperature controls is highly desirable.
Key Responsibilities

Project Management & Execution

Manage commercial HVAC and mechanical construction projects from project award through installation, commissioning, and closeout.
Oversee project schedules, budgets, labor projections, procurement, equipment deliveries, and overall financial performance.
Coordinate field supervision, project engineers, subcontractors, vendors, suppliers, and other project stakeholders.
Work closely with field teams to ensure mechanical installations align with project specifications, approved submittals, drawings, and applicable codes.
Monitor labor productivity, material costs, equipment procurement, and project progress to maintain schedule and budget objectives.
Identify project risks, resolve field coordination issues, and implement corrective actions to minimize delays and cost overruns.
Lead project meetings and maintain accurate project documentation, including RFIs, submittals, change orders, meeting minutes, and progress reports.
Coordinate HVAC startup, testing, adjusting and balancing (TAB), controls integration, commissioning, and system turnover.
Manage punch lists, warranty documentation, as-built drawings, operation and maintenance manuals, and final project closeout.
Participate in preconstruction planning, conceptual budgeting, estimating, and project scope development for commercial HVAC and mechanical systems.
Review mechanical drawings, specifications, bid documents, and contract requirements to identify scope gaps, design conflicts, and potential risks.
Develop project budgets, cost forecasts, labor estimates, procurement schedules, and construction execution plans.
Coordinate subcontractor and vendor pricing, equipment quotations, material takeoffs, and scope reviews.
Evaluate HVAC equipment selections, piping and ductwork systems, temperature controls, and installation methods to identify cost-saving opportunities.
Lead value engineering efforts, constructability reviews, and coordination with general contractors, construction managers, engineers, and design teams.
Support competitive bid submissions, proposal development, scope clarifications, and contract negotiations.
Establish procurement strategies for major mechanical equipment, long-lead materials, and critical project components.
Manage project profitability, cost-to-complete projections, cash flow, billing, and financial reporting.
Review project costs, labor performance, purchase orders, subcontractor commitments, and material expenditures.
Prepare, negotiate, and track change orders, extra work, and scope modifications.
Work with accounting and operations teams to monitor project financials, identify cost exposures, and maintain target margins.
Review subcontractor and vendor invoices, progress billings, and payment applications for accuracy and contractual compliance.
Maintain accurate project forecasts and communicate financial performance, risks, and opportunities to company leadership.
Technical Coordination & Field Operations

Demonstrate working knowledge of commercial HVAC equipment and mechanical systems, including air-handling units, rooftop units, chillers, boilers, pumps, hydronic piping, ductwork, ventilation, and temperature controls.
Coordinate mechanical installations with electrical, plumbing, fire protection, structural, and architectural trades.
Review shop drawings, equipment submittals, coordination drawings, and installation details for compliance with project requirements.
Support field teams in resolving installation challenges, design discrepancies, equipment issues, and schedule conflicts.
Ensure work complies with applicable building codes, project specifications, safety requirements, and quality standards.
Coordinate system startup, controls integration, commissioning activities, and final acceptance with field personnel, vendors, controls contractors, and commissioning agents.
Client Relations & Business Development

Serve as the primary point of contact for general contractors, construction managers, owners, engineers, and other project stakeholders.
Develop and maintain strong relationships with existing clients, prospective customers, vendors, and industry partners.
Participate in project pursuit meetings, client presentations, budgeting exercises, and negotiated project opportunities.
Identify opportunities for additional work, change orders, repeat business, and long-term client partnerships.
Represent the company professionally throughout the project lifecycle and contribute to customer satisfaction and business growth.
Lead, mentor, and develop project engineers, assistant project managers, coordinators, and other team members.
Establish clear expectations for project execution, communication, accountability, and performance.
Collaborate with field leadership to align manpower planning, installation sequencing, material availability, and project milestones.
Promote a strong safety culture and ensure coordination with company safety personnel and project-specific safety programs.
Support continuous improvement in project management processes, operational efficiency, and overall project performance.
Qualifications

Minimum of 5 years of experience managing commercial HVAC or mechanical construction projects, preferably with a mechanical contractor.
Strong working knowledge of commercial HVAC equipment, mechanical piping, ductwork, ventilation systems, and temperature controls.
Proven ability to manage multiple projects, field teams, subcontractors, vendors, and competing priorities.
Experience with project estimating, budgeting, scheduling, procurement, cost control, change management, and financial forecasting.
Demonstrated ability to interpret mechanical drawings, specifications, shop drawings, submittals, and construction contract documents.
Experience coordinating mechanical construction activities with general contractors, construction managers, engineers, owners, and other trades.
Knowledge of equipment procurement, subcontractor negotiations, scope development, contract administration, and vendor management.
Understanding of construction scheduling, labor productivity, installation sequencing, and field coordination constraints.
Familiarity with commercial HVAC startup, testing, adjusting and balancing, controls integration, commissioning, and project turnover.
Working knowledge of construction contracts, including lump-sum, cost-plus, Guaranteed Maximum Price (GMP), and design-build delivery methods.
Experience with construction management and project management software; Procore, Timberline/Sage, and comparable platforms preferred.
Strong leadership, communication, negotiation, problem-solving, and organizational skills.
Ability to manage project financials while maintaining strong client relationships and high-quality project delivery.
Preferred Experience

Experience with negotiated commercial HVAC projects and design-assist or design-build mechanical construction.
Familiarity with ASHRAE standards, applicable mechanical codes, energy efficiency requirements, and HVAC commissioning practices.
Experience managing projects involving complex mechanical systems, central plants, commercial buildings, institutional facilities, or industrial applications.
Established relationships with general contractors, construction managers, consulting engineers, and commercial building owners.

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