Legal Administrative Assistant

A NYC law firm is seeking a Legal Administrative Assistant to provide administrative and trial support for litigation Partners of the firm.

Candidates must have 5 years of experience working in a law firm supporting multiple attorneys. T

Responsibilities:

• Prepare, edit, and format correspondence, presentations, spreadsheets, memos, and other documents
• Prepare labels for packages and coordinate courier/messenger deliveries
• Arrange travel arrangements/accommodations as required and create detailed travel itineraries for assigned attorneys
• Order catering for meetings as necessary
• Process and track client invoices
• Submit attorney expenses for reimbursement
• Proofread and enter time entries in the timekeeping system for assigned attorneys
• Proofread and edit client bills monthly
• Maintain attorneys calendars by arranging and/or adjusting meetings, and providing reminders as necessary
• Manage business contacts
• Perform other administrative duties such as printing, copying, scanning, and filing documents
• Assist with planning and executing internal and external events
• Assist with special projects

Requirements:

• Bachelors degree required
• 5 - 7 years of experience supporting litigation attorneys
• Proficient in Microsoft Outlook suite
• Excellent organizational skills; strong attention to detail
• Ability to work well independently, as well as effectively within a team