BookKeeper/Office Manager

Job Description

Job Description

Description:

Position Summary

St. Alphonsus Catholic Church seeks a detail-oriented and mission-driven Bookkeeper / Office Manager to support the administrative and financial operations of the parish. This position plays a vital role in ensuring accurate financial management while also overseeing the daily operations of the parish office. The ideal candidate is organized, trustworthy, and committed to serving the mission of the Church through professional stewardship and welcoming service to parishioners, staff, and visitors. This position is Part-Time, 9am-2pm, Monday-Thursday and reports directly to the Pastor

Key Responsibilities

Financial Management

• Maintain accurate parish financial records in accordance with Diocesan policies.
• Process accounts payable, deposits, and weekly offertory.
• Reconcile bank and financial statements.
• Assist the Pastor with budget tracking, financial reports, and annual financial submissions.
• Maintain confidential payroll and employee records as needed.

Office Administration

• Manage daily parish office operations and serve as a primary point of contact for parishioners and      visitors.
• Oversee parish calendars, facility scheduling, and office communications.
• Maintain parish records, sacramental registers, and filing systems.
• Coordinate with diocesan offices when required.
• Order office supplies and ensure efficient office organization.

Parish Support

• Provide administrative support to the Pastor and parish ministries.
• Assist with parish communications, bulletins, and announcements as needed.
• Foster a welcoming and professional environment within the parish office.

Qualifications

• Associate’s or Bachelor’s degree in accounting, business administration, or related field preferred.
• Experience in bookkeeping, accounting, or office management required.
• Strong organizational, communication, and interpersonal skills.
• Proficiency in accounting software and Microsoft Office.
• Ability to maintain confidentiality and exercise sound judgment.
• Appreciation for and respect for the mission and values of the Catholic Church.

Key Attributes

• Integrity and attention to detail
• Strong administrative and financial skills
• Ability to multitask and manage priorities
• Friendly and service-oriented attitude

Working Environment

This position operates in a parish office setting and requires regular interaction with parishioners, staff, volunteers, and diocesan personnel.