Director of Facilities

POSITION:Director of Facilities
LOCATION:Newport Public Schools
REPORTS TO:Superintendent of Schools
SCHOOL YEAR:2026-2027

JOB DESCRIPTION:

The Director of Facilities is responsible for the overall leadership management operation maintenance repair preservation and long-term planning of the Newport Public Schools facilities portfolio. The Director provides strategic and operational oversight of all school buildings building systems grounds custodial operations maintenance activities utilities and facilities-related capital improvements.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Facilities Leadership and Administration: Provide overall leadership and direction for the maintenance operation repair improvement and preservation of all Newport Public Schools facilities; develop and implement a comprehensive facilities management program; establish departmental goals policies procedures standards and performance expectations; supervise mentor evaluate and develop facilities personnel; coordinate facilities operations across district facilities; develop standardized operating procedures; promote professionalism accountability customer service safety and continuous improvement.
2. Building Management Systems and Building Automation Systems: Provide oversight and management of the districts Building Management Systems and building automation infrastructure; monitor and optimize HVAC system performance through BAS; review operating data alarms trends schedules setpoints and system performance; ensure systems are programmed for occupancy schedules educational programming energy conservation indoor air quality temperature/humidity control ventilation seasonal operations after-hours activities and emergency conditions; coordinate with contractors and engineers; establish alarm response procedures; maintain documentation; participate in BAS upgrades.
3. Institutional Building Systems Management: Technical and managerial oversight of HVAC/mechanical systems electrical systems plumbing systems fire and life-safety systems and building envelope/structural systems.
4. Preventive and Predictive Maintenance: Develop and improve preventive maintenance programs; schedule document track and complete PM activities; establish maintenance priorities; implement predictive maintenance; monitor equipment performance; maintain warranties and service requirements; maintain repair histories; utilize CMMS/work order systems; develop KPIs.
5. Capital Planning and Asset Management: Develop long-range facilities plan; conduct building condition assessments; maintain prioritized capital improvement plan; identify replacement needs; develop capital budgets; coordinate assessments and engineering studies; maintain asset inventory; evaluate life-cycle costs; prepare presentations/reports/cost estimates.
6. Major Construction and Renovation Projects: Serve as primary facilities representative for major projects; collaborate with architects/engineers/OPM/construction teams; participate in planning/design/constructability/value management; review building systems for maintainability and efficiency; coordinate to minimize disruption; review closeout documentation and training; participate in commissioning and warranty follow-up.
7. Energy Management and Sustainability: Develop strategies to improve energy efficiency and reduce utility costs; monitor utility consumption; use BMS/BAS data for energy-saving opportunities; coordinate with utilities and consultants; evaluate renewable/electrification/storage opportunities; prepare energy performance reports.
8. School Safety Health and Regulatory Compliance: Ensure compliance with federal/state/local laws and standards; coordinate inspections/testing/certifications; ensure compliance for fire/life safety OSHA environmental health and safety asbestos/AHERA indoor air quality hazardous materials drinking water accessibility and building codes; maintain emergency response procedures. Respond to emergency call-backs during off duty hours.
9. Budgeting and Financial Management: Develop and manage annual facilities O&M budget; prepare cost projections; monitor expenditures; develop multi-year forecasts; identify cost savings; review proposals and service agreements; participate in procurement; maintain records.
10. Personnel Management: Supervise facilities staff; establish assignments and expectations; conduct evaluations; identify training needs; develop technical training; promote cross-training; participate in recruitment/hiring/discipline; ensure safety procedure compliance.
11. Contractor and Vendor Management: Maintain relationships with contractors/vendors/consultants; develop scopes and specifications; review qualifications and performance; oversee contractor work; verify completion; maintain critical service contracts.
12. Communication and Stakeholder Relations: Serve as primary contact for facilities issues; communicate with principals staff parents students city personnel contractors consultants and the public; provide updates on conditions/repairs/disruptions/projects; prepare reports and presentations; participate in meetings and committees.
13. Strengthen Facilities and Custodial Operations:Oversee and co-evaluate the Plant Engineers at each school and participate in the hiring and selection of custodial staff. Establish clear expectations and accountability measures to ensure that all Newport Public Schools facilities are consistently clean safe well-maintained and conducive to a positive learning and working environment.
14. Perform all duties as assigned by the Superintendent of Schools.

MINIMUM QUALIFICATIONS:

Education: Bachelors degree strongly preferred in Facilities Management Engineering Mechanical Engineering Electrical Engineering Construction Management Building Construction Business Administration Public Administration or closely related field. A combination of relevant education technical training professional certifications and substantial institutional facilities management experience may be considered in lieu of a bachelors degree.

EXPERIENCE REQUIREMENTS:

• Required: Minimum of seven (7) to ten (10) years of progressively responsible experience in facilities management building operations engineering maintenance management or closely related field. Substantial experience managing complex institutional facilities preferred in public school districts higher education campuses healthcare facilities municipal facilities government buildings large commercial/corporate campuses research/laboratory facilities or other multi-building institutional environments.
• Preferred: Five (5) or more years of supervisory/management experience; experience managing multiple buildings or a campus; supervising plant engineers/maintenance/custodial/building operations staff; managing sophisticated HVAC/ mechanical/electrical/plumbing/building automation systems; CMMS experience; managing major capital projects and renovations; working with architects/engineers/contractors/commissioning agents/OPMs; public-sector facilities management or procurement; facilities occupied by children or other vulnerable populations highly desirable.

REQUIRED TECHNICAL KNOWLEDGE AND SKILLS

• Building Systems: HVAC systems and controls; boilers and heating plants; air handling and ventilation; chilled water and cooling; electrical distribution; emergency power; plumbing; fire alarm and fire protection; building envelope; energy management systems.
• Building Automation and Technology: BMS; BAS; HVAC controls and control sequences; remote monitoring; alarm management; system trending and analytics; scheduling and occupancy controls; energy optimization; integration of building systems; troubleshooting automated building controls.
• Facilities Management: Preventive maintenance; predictive maintenance; asset management; work order systems; capital planning; life-cycle cost analysis; facility condition assessments; budget development; contractor management.

PREFERRED PROFESSIONAL CERTIFICATIONS:

Certified Facility Manager (CFM); Facility Management Professional (FMP); Certified Energy Manager (CEM); LEED Accredited Professional; OSHA training or certification; Building Operator Certification; HVAC or mechanical systems certifications; building automation systems training; other relevant professional or technical certifications.

TERMS OF EMPLOYMENT:

Twelve-month position; salary range is $90000 to $100000; based upon qualifications and experience; benefits as established for all administrative positions/ Previous salary will be taken into consideration and is negotiable based upon based upon experience and expertise.

Applicants are not to approach members of the Newport School Committee. Individual contact between applicants and School Committee members may constitute grounds for disqualifying an application.

AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The Newport School Department does not discriminate on the basis of race age sex religion sexual orientation gender identity or expression national origin color disability or veteran status.

Required Experience:

Director