Administrative Assistant

Administrative Assistant

Coastline Equipment is a leading John Deere Construction and Forestry dealer with locations in Southern California, Nevada and Idaho. Coastline provides world-class equipment solutions from John Deere, Wirtgen and Topcon. At their 13 locations, Coastline delivers best-in-class equipment, parts, service and technology solutions for customers. Our team of experts is driven to meet the needs of our customers both where they are today and where they are going tomorrow.

The team at Coastline is looking to hire an Administrative Assistant at their Meridian, ID branch.

Key Responsibilities:

• Visitor and Call Management: Receive visitors and telephone calls, directing them to the appropriate parties.
• Financial Transactions: Prepare bank deposits, balance cash receipts, and record accounts payable and receivable entries.
• Record Maintenance: Maintain accounts payable or receivable records.
• Purchase Order Review: Review purchase orders for accuracy and submit supporting paperwork to the Accounting Department.
• Mail and File Management: Distribute mail and maintain dealership files.
• Document Preparation: Draft and type standard letters and memoranda, and prepare documents for distribution.
• Administrative Support: Provide administrative support to the sales, parts, and service departments.

Required Qualifications:

• Education: High School Diploma or equivalent; an Associate's degree or higher is preferred.
• Experience: A minimum of 2 years of experience in an administrative or clerical role, ideally within a dynamic, fast-paced environment.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with scheduling software and office management tools.
• Soft Skills: Excellent communication, organization, and time management skills, along with a strong attention to detail and a proactive approach.
• Behavioral Traits: Demonstrated professionalism, a team-oriented mindset, and alignment with Coastline Equipment's values of safety, innovation, and reliability.

Work Environment:

• Office-Based Role: Primarily based in our Long Beach headquarters with occasional visits to regional locations as needed.
• Collaborative Setting: Work within a supportive, team-oriented office environment that values open communication and efficiency.

What We Offer:

• Salary: $18.00-$20.00 per hour
• Health and Wellness Benefits: Comprehensive health, dental, and vision insurance.
• Retirement Plans: 401(k) plans with company matching contributions.
• Paid Time Off: Vacation, sick leave, and paid holidays.

Application Process:

• To apply, please submit your resume and application detailing your relevant experience and why you're interested in this position. We look forward to hearing from you! To learn more and keep up with Coastline Equipment, visit our website,

Deadline: Applications will be reviewed on a rolling basis until the position is filled.

EEOC STATEMENT:

Coastline Equipment provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, or marital status. Coastline Equipment complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.