Associate Director for Events

Job Description

Job Description

The American Flood Coalition (AFC) is a nonpartisan group that drives transformational adaptation to higher seas, stronger storms, and more frequent flooding. AFC comprises more than 500 elected officials, local leaders, military groups, and businesses that work together to advance resilient flood solutions at the local, state, and federal levels. As the only organization that focuses on flooding across all levels of government, AFC is uniquely positioned to help advance solutions that keep communities safe.

Position Summary

AFC is seeking a detail-oriented, collaborative self-starter to join our growing team. The Associate Director for Events will oversee event development and planning across the organization to ensure strategic and outreach goals are met. The ideal candidate will lead end-to-end event strategy planning and execution for in-person and virtual coalition, partnership, and board events. This includes spearheading at least 3 major events per year, such as multi-day AFC-hosted convenings for local and state elected leaders, as well as smaller events like board meetings, site visits, and more.

The candidate will own the operational and administrative details that drive successful events. This includes identifying event opportunities to amplify AFC's mission, negotiating with vendors, managing coalition-wide communication, and preparing event and briefing materials. The job requires an estimated 15% travel.

If you want to work alongside immensely passionate and talented people who are intent on helping flood-affected communities to adapt and thrive, we want to talk to you. This is a full-time position reporting to our Coalition Engagement Director and located in our headquarters in Washington, DC.

Responsibilities 

• Lead end-to-end event strategy and execution, partnering with teams across the organization and with coalition members (e.g., local elected leaders) and external partners to ensure events are aligned with AFC's mission and strategic priorities
• Serve as a trusted thought partner to the Coalition Engagement Director to identify new opportunities for events that can further AFC's impact, while deeply understanding and aligning with AFC's strategic priorities and coalition needs
• Lead cross-functional event teams, defining clear roles and ensuring that all goals, deadlines and deliverables are met
• Establish and manage event budgets and logistics plans, including the creation of clear criteria and systems for venue and vendor selection, and budget tracking
• Lead negotiation of contracts with vendors to effectively position and protect AFC's interests while building positive working relationships with external partners
• Develop and track metrics to evaluate the outcomes and impact of events while fostering an environment of learning and improvement by applying learnings from one event to the next
• Anticipate and resolve issues with project schedules, resources, budgets, and logistics

 

Qualifications 

7+ years of relevant experience, including significant experience in leading meeting planning, advance work, event production, and high-quality convenings for 50+ high-profile attendees. Experience in coalition building, working with elected officials, and/or partnership development is preferred 

• Demonstrated ability to navigate complex and fast-moving projects, handling multiple priorities and events simultaneously, creating processes for others, and leveraging strong time management and organizational skills
• Proven capability to identify overarching strategic opportunities and risks alongside project-level challenges, providing clear recommendations and actionable mitigation strategies
• Track record of making decisions amid uncertainty, approaching problem-solving with a collaborative mindset, and delivering effective solutions
• Proficiency in event and project management platforms such as Cvent and Asana, and experience using a CRM system.
• Exceptional written and verbal communication skills, with demonstrated ability to manage relationships and collaborate effectively across internal teams, external partners, and coalition stakeholders
• While people management experience is a plus, the ability to provide constructive feedback and lead cross-functional teams is essential for this role
• Bachelor's degree required

 

Location

Washington, D.C.

Benefits

• Salary range: $95,000-$120,000
• Generous and flexible paid time off.
• 12 weeks of paid parental leave.
• Health, dental, and vision insurance, including a $0 monthly premium health insurance option for employees. 
• 401k plan with 4% employer match.
• Company-paid short-term and long-term disability, as well as basic life insurance and other voluntary benefits
• Relocation assistance of up to $4,000 for new employees living outside of the D.C. metropolitan area.

We also offer: 

• A hybrid work schedule: All D.C.-based staff are in-person in our D.C. office on Tuesdays and Thursdays, with the option to regularly work from home on Mondays, Wednesdays, and Fridays.
• Company-sponsored outings, such as happy hours, after-work activities, a holiday party, an annual retreat, and more. 
• Office closure the week between Christmas and New Year's Day.
• A modern office with amenities, including gym access, snacks and drinks, a smart casual dress code, and a collaborative floor plan with options to suit every workstyle.

The American Flood Coalition is committed to attracting and retaining a diverse staff, and we are proud to be an equal opportunity employer. We invite applications from candidates with unique backgrounds and strive to create and maintain an environment that is inclusive, equitable, and welcoming.