Assistant Bookkeeper

Assistant Bookkeeper

The Assistant Bookkeeper provides transactional accounting and administrative support, primarily focused on accounts receivable and financial recordkeeping. This role ensures accurate processing of financial data, maintains organized records, and supports the finance team in audit and reporting activities. All work is performed in alignment with the mission, vision, and values of Catholic Charities, Diocese of Cleveland.

Benefits:

• Health Insurance starting your first day
• 401k plan including employer match
• Competitive Time Off Benefits
• Salary range: $32,831.54 - $42,270.04 annually

Responsibilities:

Transaction Processing & Recordkeeping

• Process incoming payments, including checks and electronic deposits
• Record financial transactions accurately within the accounting system, including data entry and documentation
• Apply payments to appropriate accounts and invoices
• Maintain deposit logs and supporting financial documentation
• Ability to maintain confidentiality and integrity of financial records

Accounts Receivable Support

• Assist with reconciliation of incoming payments
• Review and verify transactions for accuracy and completeness
• Support communication with third-party billing partners as directed

Reporting & Administrative Support

• Compile data for routine reports and audits
• Maintain organized, auditable financial records
• Assist in preparing financial documentation, correspondence, and reports

Customer Service & Communication

• Respond to basic inquiries from staff, vendors, and clients
• Escalate discrepancies or issues to the Lead Bookkeeper
• Ability to identify basic discrepancies and escalate issues appropriately

General Support

• Assist with mail processing and deposit preparation
• Attend team meetings as assigned
• Perform other duties as assigned

Working Conditions and Physical Demands:

• Normal office environment;
• Occasional travel throughout organization
• Tasks require visual perception and discernment
• High level of attention to detail and data accuracy
• Ability to manage multiple priorities and meet deadlines
• Strong interpersonal and communication skills; ability to collaborate across teams
• Proficiency in Microsoft Office (especially Excel)
• Ability to maintain confidentiality and handle sensitive information
• Communicating with the employees/management/public frequently;
• Constant use of computer and phone;
• Occasionally necessary to bend for filing and storing and to reach for files and shelves;
• Able to occasionally lift/carry up to 15 lbs. unassisted.

Requirements:

• Combination of experience and education normally represented by an Associate's Degree in Accounting, Finance, or related field.
• 1-3 years of bookkeeping, accounting support, or related experience
• Basic knowledge of accounting principles
• Demonstrated attention to detail and precision with data.
• Detail-oriented with strong organizational and time-management skills.
• Must have the ability to build relationships, earn confidence, and collaborate.
• Ability to handle work of a confidential nature, prioritize assignments with a proven ability to multi-task, and work with minimal supervision.
• Strong interpersonal skills, customer-centric, team player, excellent oral and written communication skills, solid organizational skills
• Strong skills in Microsoft Office (Word, Excel, PowerPoint)
• Final applicant is required to be fingerprinted and to complete all background checks.

Catholic Charities is an equal opportunity employer.