Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support accurate and timely payment operations for a busy organization in Amsterdam, New York. This role is ideal for someone who works well independently, stays organized under competing deadlines, and brings a thoughtful approach to resolving invoice and vendor issues. The position focuses on processing payables from receipt through payment while maintaining strong financial controls and reliable vendor records.

Responsibilities:

• Review incoming vendor invoices, organize supporting documentation, and route items for appropriate approval before processing.

• Match purchase orders, receipts, and invoices to verify accuracy and resolve discrepancies before posting transactions.

• Enter payable transactions with correct general ledger coding to support accurate financial reporting.

• Prepare and issue vendor payments through the company accounting system and ensure weekly disbursements are completed on schedule.

• Maintain supplier records by updating account details, assisting with new vendor setup, and confirming documentation is complete.

• Reconcile vendor statements, investigate outstanding items, and follow through on payment or billing variances.

• Manage a high volume of invoice data entry while meeting deadlines and maintaining strong attention to detail.

• Partner with internal teams and external suppliers to answer payment questions and resolve account concerns efficiently.

• At least 2 years of accounts payable experience in a high-volume distribution setting.

• Proven ability to handle multiple priorities independently and meet established deadlines.

• Experience with invoice processing, account coding, check runs, and high-volume data entry.

• Strong analytical, problem-solving, and research skills for identifying and resolving discrepancies.

• Advanced proficiency in Microsoft Excel.

• Effective communication skills and a collaborative, team-oriented approach.

• Associate degree in accounting or finance preferred.

• Previous experience with enterprise accounting software is strongly preferred.